Accounts Payable Clerk

5 days ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

**_Contract end date: _**_5/9/2025_**

**Summary of Duties**
- Responsible for the complete Accounts Payable functions - processing of discount, non-purchase order/purchase order invoices, disbursement requisitions; non-employee expense claims for hospital and other entities vendors in multi-currency environment. Ensuring accuracy of tax codes, currency and completeness in accordance with the hospital policies and guidelines.
- Perform Mass Upload using excel template to post non-PO invoices in the SAP financial system.
- Resolution of IDOC issues that relates to EDI vendor invoices not posted in SAP.
- Verification of invoices entered daily in the GEAC & SAP system that have been appropriately approved and processed in accordance with the hospital policies and guidelines.
- Review, follow-up on outstanding invoices with Buyers, Receivers with Match Exceptions status and ensure issues identify are resolved for payment.
- Submission of PO and non-PO invoices for approval via the Adobesign software for sign-off by department managers.
- Printing of invoices received daily from suppliers and internal clients for processing.
- Sorting, opening, date stamp and distribution of daily incoming departmental mail.
- Communicate effectively with internal, external clients in a timely manner.
- Issuance of stop payment on outstanding cheques issued in accordance with departmental practice and guidelines.
- Completion of MMC vendor creation and maintenance form (trade/non-trade) in accordance with department procedure, ensuring due diligence have been performed prior to creation of vendor; documentation to support banking information; verify HST # and DUNS number
- Creation of vendors numbers for employees and physicians.
- Coordinate the reconciliation of the GRIR monthly vendor accounts Payable sub-ledger and resolve reconciling items as necessary.
- Analyzed and reconciled vendor statements to clear overdue invoices and credit balances.
- Assist with monthly period/year-end activities.
- Assist with other related tasks to support team.

**Requirements**:

- College Degree in accounting or college diploma with two years of relevant accounting experience.
- Excellent knowledge of 2-5 years Accounts Payable SAP experience - mandatory.
- Excellent knowledge of 2-5 years Purchasing/Logistics in SAP experience as it relates to Accounts Payable - mandatory.
- Proficiency in Microsoft Word and Excel.
- Must have the ability to type 45-60 WPM with accuracy.
- Strong organizational and problem solving skills and ability to meet deadlines.
- Strong attention to detail and ability to handle high work volumes with accuracy.
- Demonstrate strong customer service skills.
- Excellent verbal and written communications skills.
- Excellent interpersonal skills and ability to work with multiple teams
- Excellent work ethic with ability to maintain confidentiality.
- Ability to work independently with mínimal supervision.
- Willingness to work flexible hours, especially during period ends, and audit preparation periods.
- Evidence of good attendance, good performance history and discipline-free record required

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