Office Administrator
11 hours ago
**About Us**:
**Position Overview**:
General Fusion is seeking a well-organized and detail-oriented **Office Administrator** to manage daily administrative operations, support staff, and assist with facilities maintenance and office logistics at our Richmond, B.C. location. This role is responsible for the main reception desk and phone lines and will also perform several other duties in support of facilities and administration. This position requires strong communication, problem-solving, and multitasking abilities to support the efficient operation of the office and facilities functions.
**Key Responsibilities**:
- Oversee daily office operations, including reception duties, correspondence, scheduling, and supply management. Serve as the first point of contact for visitors, clients, and staff.
- Maintain office facilities, ensuring cleanliness and order in kitchens, meeting rooms, and common areas. Order maintenance supplies as needed (e.g., soap, paper towel, garbage bags, etc.).
- Support meeting setup, including boardroom preparation, catering coordination, and minute-taking if needed.
- Send and receive letter mail and small packages at reception. Handle receiving transactions and inventory tracking, including order processing in NetSuite and Jira.
- Assist with travel bookings and expense report inquiries.
- Support internal office moves, maintenance scheduling, and vendor coordination (e.g., pest control, locksmiths).
- Responsible for ordering, restocking, and maintaining coffee, snack & beverage supplies thru Instacart. Perform maintenance for the coffee machines and prepare coffee throughout the day as needed. Set up daily snacks, fruits, and pastries.
- Assist with event planning, special projects, and facilities-related purchases.
**Requirements**:
- Minimum high school diploma or GED; additional administrative training, or other professional or college/university training is a plus.
- Minimum 2 years’ experience in office administration and facilities coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Jira and NetSuite experience is a plus.
- Strong organizational, time-management, and problem-solving skills.
- Excellent communication and customer service abilities.
- Ability to multitask and adapt to a dynamic work environment.
- Knowledge of basic accounting, facilities operations, and blueprint reading is an asset.
**What We Offer**:
- Flexible hours
- Four weeks’ vacation
- Comprehensive benefits package
- RRSP Contribution
- Support for professional development
- Great company culture - social events, food trucks, bike rides, Sun Run, etc.
The typical hiring range for this position is $50,000 - $60,000. General Fusion considers many factors when determining total compensation include job specific or highly specialized knowledge, skills and experience, proficiency, job location and internal equity.
**Applications**:
We thank all applicants for their interest, only those selected for an interview will be contacted.
- General Fusion is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age._
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