HR Coordinator, Attendance, Wellness and Engagement

**WHO ARE WE**:
Located in the Oakridge area of Vancouver, B.C., Louis Brier Home and Hospital is a 215-bed accredited residential care facility situated next to the Weinberg Residence, which is home to 40 assisted living and 20 private pay complex care residents.

Our **Mission** at Louis Brier Home and Hospital and Weinberg Residence (LBHH & WR) is to provide compassionate and person-centred care prioritizing quality, safety and innovation, guided by Jewish traditions and values.

Our **Vision** is to be recognized as a centre of excellence and leaders in healthcare.

Our **Values **- “CHAI” Hebrew word for LIFE.

**C**aring
- We ‘Show It.’

**H**ealth, Safety and Wellness
- We ‘Do It Right.’

**A**ccountability
- We ‘Own It.’

**I**ntegrity
- We ‘Do What’s Right.’

**Responsibilities**:
**Attendance Management Coordination**
- **_
Attendance Management Program_**
- Monitors the attendance of employees for patterns and other concerns by generating scheduled reports (ie Attendance Management Reports / Absenteeism Pattern Analysis Reports). Generates and reviews sick leave reports with management to identify employees to participate in the Attendance Program according to established guidelines. Tracks the progress of program participants, and ensures timely follow-up with program stakeholders through accurate maintenance of attendance promotion records.
- Follows up with management and employees about attendance related matters. Issues applicable documentation, including attendance letters (ie. to outline causes for concern, improved attendance or good attendance).
- Coordinates participants and attends attendance review meetings.
- Provides education on the Attendance Management Program including sick leave policies and procedures and applicable collective agreement interpretation.
- **_ Sick Leave Claims and other Leaves_**
- Collects, analyzes and adjudicates sick leave claims in coordination with the respective department manager. Requests more information and/or supporting documentation as needed.
- Processes approved sick leave claims. Completes required changes within the scheduling and/or payroll systems to ensure accurate payments and deductions (ie. sick leave bank deductions)
- Monitors sick claims and other leaves and reports on status. Maintains databases of employees on sick and other leave (Compassionate Leave, Maternity/Parental, etc.).
- Reports on sick claims, other leaves and their organizational impact (ie. Overtime).
- **_
Enhanced Disability Management Program (EDMP), WorkSafeBC (WCB), and Long Term Disability (LTD)_**
- Monitors and reports on the Absence Notification for Illness Injury (ANII) system.
- Coordinates claims involving Enhanced Disability Management Program (EDMP), WorkSafeBC (WCB), and Long Term Disability and advises Managers and other stakeholders of changes.
- Maintains databases of employees on EDMP, WCB and LTD and provides status reports.
- Refers employees to EDMP and/or WCB. Collects information and completes applicable referral forms, including Employer's Report of Injury or Occupational Disease (Form 7) to WCB.
- Coordinates payments related to WCB and LTD with Payroll to ensure accurate payments to employees and reimbursements to the organisation.
- Contacts employees in a timely manner to complete wellness checks and return to work interviews.
- Coordinates Graduated Return to Work (GRTW) plans.

**Wellness Promotion**
- Creates, supports and implements wellness initiatives including but not limited to on and off-site activities and events, wellness education, health and wellness information, and regular/seasonal health and wellness promotional campaigns.

**Employee Engagement**
- Promotes and supports employee engagement initiatives including on and off-site activities and events and other campaigns intended to motivate and increase employee morale, interest and involvement in the workplace as well as increase staff satisfaction.
- Coordinates staff recognition events (ie. CHAI Honours Recognition Tree, Long Service Recognition, Recognition Awards, etc.)
- Organizes social events including monthly initiatives (ie. birthdays, “Louis Brier LIFE Day”, etc.)
- Implements, monitors and reports on various employee feedback processes (ie. suggestion boxes, “Coffee with HR”, satisfaction surveys, etc.)
- Suggests and coordinates other employee engagement initiatives (ie. Louis Brier Online Store, Monthly Food Truck Calendar, etc.)
- Monitors related expenditures and reconciles the HR Department Credit Card monthly

**Other HR Duties**
- Coordinates recruitment processes as needed by posting vacancies as directed, confirms information such as status and shift schedules, produces posting, and obtains authorizing signature. Arranges advertising for external recruitment, screens internal and external applicants, sets up interviews, administers applicant testing, conducts reference checks, verifies credentials, educational qualifications an