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Program Assistant

2 weeks ago

Lethbridge, Canada Lethbridge Polytechnic Full time

Position Information

**Job Title**
- Program Assistant - temporary

**Appointment Type**
- Temporary

**Position Dates**
- September 15, 2025 to June 30, 2026

**Hours per week/FTE**
- 35 hrs/week

**About the Position**

**Position Details**
- You’ll work closely with the Senior Administrative Assistant and a team of Program Assistants to support Program Chairs, Practice Coordinators, other employees in the centre, and our students.

Your main responsibilities will be to:

- Support our student Massage Clinic by answering phones, booking appointments, dealing with scheduling conflicts, and providing exceptional customer service to our public clients in the Massage Clinic.
- Organize meetings in Microsoft Outlook, prepare agendas, take minutes, and look after all meeting logistics as per the meeting chair’s request
- Accurately input data related to timetables, marketing requests, human resources, and budgets
- Liaise with other college departments to provide consistent and efficient support to students and staff
- Maintain student records and program documents, including distribution lists, purchase requisitions, office and lab supplies, room bookings, and course rosters

Reporting to the Associate Dean of Allied Health, you will perform various tasks requiring well-developed verbal and written communication skills, assessment and analysis, critical thinking, time management, and problem-solving. You will also demonstrate strong interpersonal skills and the ability to work productively with all levels of employees. Those with strong customer service skills will excel in this role.

**Required Qualifications**
- Required Qualifications:

- A two-year diploma in a related field - A combination of education and experience, will be considered
- Exceptional time management, organization, planning, communication, priority-setting skills, and the ability to exercise sound judgment are required
- Excellent communication and interpersonal skills
- Flexibility to work within a variety of areas, both independently and in a team environment
- Demonstrates a consistent history of respectful, professional, and collaborative engagement with colleagues and teams, with a clear commitment to fostering a positive and inclusive workplace culture.

**Preferred Qualifications**
- Knowledge of a college environment and academic structure is preferred

**Salary**
- AUPE Class Level 7 Step 1 $24.04/hr

**Working Here**

**Culture of Care**
- A **Culture of Care**at Lethbridge Polytechnic embraces a workplace that both protects and empowers employees by creating an environment that promotes psychological, cultural and physical safety. All employees play an important role in building a safe and supportive campus dedicated to learning and growing.

**Why choose Lethbridge and Lethbridge Polytechnic**
- Lethbridge Polytechnic is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning.
- We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Posting Detail Information

**Posting Number**
- T25-00435

**Open Date**
- 08/25/2025

**Close Date**
- 09/02/2025

**Open Until Filled**
- No

**Special Instructions to Applicants