Finance and Operations Manager

**ON SITE ROLE NON PROFIT PERMANENT FULL BENEFITS MATCHING RRSP 80-85K NON PROFIT EXPERIENCE IS ESSENTIAL TO THIS ROLE.**

**Finance and Operations with Non Profit experience 80-85k. annaul plus full benefits Matching RRSP Permanent**

**This is a daily on site role in Down Town Toronto This incredible Non Profit provides support for people restarting their lives with hope for the future **Reporting to the Executive Director (ED), this role maintains the integrity of the all financial transactions and records for the Toronto location and satellite locations around the GTA and Kingston.

**ACCOUNTABILITIES**
Review the monthly financial statements prepared by RAC. Do a monthly variance analysis Comment on each 10% budget year to date variances for managers and senior managers
Review journal entries for ED approval as needed. Ensure the supporting documents explain adjustment entries for the rational/understanding by a non-finance personnel
Supervise the preparation of periodic financial reports to the funders as required
Perform financial analysis for management per their request
Present quarterly variance analysis to the senior management team
Advise the Executive Director and Senior Management on the unit’s financial status including potential liabilities and investment status/strategies and recommend financial control policies as necessary
In collaboration with Headquarters (HQ) prepare and/or review financial reports as the primary liaison with finance departments of funding bodies
Develop and present comprehensive facility budgets, implement budgetary controls, advise Department Directors on annual budget preparation, produce monthly department financial statements of variance with budget
Review and analyze monthly financial reports for the Executive Director
Responsible for all adjustment journal entries
- Collaborate in fiscal quarterly and year-end preparation in co-operation with RAC and Divisional Headquarters (DHQ)
- Prepare statistical reports required by government funders
- Coordinate accounting procedures and financial reporting of capital projects, renovations and improvement projects, from planning to completion
- Responsible for maintenance of resident fee payment accounts and preparation of statements
- Lead internal and external audit preparation
- Insures that all Accreditation standards are maintained that affect financial matters and internal controls

**Revenue & Expenses**
Collects/supervise a weekly cash count or bank deposit
Preparation of invoices for fund receipt on monthly basis
Ensure the regular/biweekly/monthly revenue is posted to financial statements as per the funding agreement or agreed instalments
Connect with Regional Accounting Center (RAC) or THQ immediately if any discrepancy is found around revenue record
Ensure the usage of the triple receipts in all sites for any cash collection
Supervise the payroll clerk in all handling of cash and negotiables, and in preparation of receipts
Responsible for reviewing coding (departmental and expense) on all invoices
Review the coding of corporate credit card, vehicle expense and personal reimbursement submissions
Analyze unallocated expenses in a monthly statement and reach out to team or RAC in case of having transactions unallocated for more than 30 days in Financial Statements.
Communicate with RAC, vendors, and staff regarding high level service requests on behalf of the executive director
Be responsible for oversight of Personal Needs Allowance and petty cash handling by the clerk
Make sure the PNA and petty cash is counted by two staff on monthly basis all across the sites.
Oversee Travel and Expense Management (TEM) for all locations
Oversee Staples Business Account
**Reporting to Funders**
Analyze (Transitional Housing Program) monthly occupancy report for management and prepare, finalize for the Executive Director and Director of Client Service.
Draft, prepare and approve the annual THP (AIR) financial information with the coordination of THP manager.
In consultation, prepare a Supportive Housing occupancy reports to funders.
Upload the housing annual report to TPON (Ministry of Health website)
Review quarterly report for Ontario Health with the Executive Director.
Work with the Director of Client Service/Director of Quality and/or Coordinators to develop efficient operational procedures including funds handling
**Payroll and Budget**
Assist the Executive Director to build an annual government and budget
Analyze, allocate and update internally shared costs annually along with the budget
Review payroll expenses, check against budget, supporting documents (time sheet/employment agreement)
- Prepare/Review journal entries for ED approval

Industry
Non-profit Organization Management

**Job Types**: Full-time, Permanent

**Salary**: $80,000.00-$85,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care

Flexible Language Requirem