Executive Assistant- to The Issb Vice Chair
1 week ago
**Principal job responsibilities**:
- Act as the primary point of contact for requests for the Vice-Chair from both internal staff (eg other support staff, senior management and Trustees) and external stakeholders (eg officials from government, senior figures from regulatory, accounting and other international bodies), including: Fielding calls and correspondence.
Accurately relay messages.Respond to queries and requests appropriately.Work with other departments to coordinate and document speaking engagements.
- Provide administrative support to the companies Vice-Chair (and other staff as required), including: Extensive, complex diary management across multiple time zones.
- Manage extensive, detailed and frequently changing national and international travel arrangements, including: Itinerary planning.
- Assist the Vice-Chair in coordinating, and preparing for external engagements and speaking eventsAssist with the preparation and production of reports, presentations and other materials for internal and external use
Undertake research, analysis and project work on a range of issuesTake minutes and notes of meetings for internal information, circulating and following up on action plans where needed
- Support other administrative staff with tasks and projects and tasks as required.
**Required skills and experience for the role**:
- Previous experience of supporting a senior-level executive in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
- Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
- Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
- High level of autonomy and resourcefulness and strong problem-solving skills.
- Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately.
- Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
- High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.
**Skills and experience required**:
- A bachelor’s degree in Business Administration or related field
- Bilingual in both French and English written and spoken
Pay: $80,000.00-$85,000.00 per year
Schedule:
- Day shift
Ability to commute/relocate:
- Montréal, QC H3A 2A5: reliably commute or plan to relocate before starting work (required)
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