Property Administrator

**Pay**: CA$40,000.00-CA$50,000.00 per year

Job description:
**About Us**:
Generational Wealth Inc. is a group of integrated companies specializing in value-add multi-family property investments. We provide in-house construction, property management, and deal analysis offering true passive income to our partners.

**Position Overview**:
**Administrative Support, Maintenance Responsibility, Arrears Management**
- Manage and maintain company inbox, ensuring timely responses and organized records
- Update Buildium with tenant notes, documents, and related information
- Schedule and coordinate tasks with the Maintenance Team
- Monitor and close Buildium work orders, providing follow-up responses to tenants as needed
- Track and update move-outs on the Monday Board
- Respond to N9 forms (Notice to End Tenancy) and communicate with tenants regarding next steps
- Schedule **HappyCo** inspections in coordination with the Maintenance Team
- Assist with projects by obtaining and tracking quotes from vendors and contractors
- Prepare and file documentation for applicable **City grants** and funding opportunities
- Generate and issue **arrears notices** in compliance with tenancy regulations

**Shared Responsibilities (Property Administrator & Property Manager)**
- Draft and send **24-hour entry notices**, service interruption notices, and other tenant communications
- Supporting managers and accounting staff
- Coordinate with Property Manager to implement corrective action plans to address site deficiencies/issues;
- Updating property manager of any break leases and N9’s that have been received
- Keeping the Property Manager informed of repetitive concerns and major maintenance issues
- Communicating and responding to/with tenants, managers, and contractors in a timely manner
- Providing tenants with notice of access to suites, fire inspections, ongoing common maintenance, and any other necessary communications
- Saving all important building documents to building folders and uploading to work order system
- Along side the Property Manager, coordinate and oversee the daily operations of the maintenance technicians

**Qualifications**

**Education & Experience**
- Previous experience in **property management administration, leasing, or real estate support** preferred
- Bachelor's Degree in Business or related field from an accredited college or university is appreciated
- Knowledge of the _Residential Tenancies Act (RTA)_ and standard lease/notice processes an asset

**Technical Skills**
- Proficiency with **Buildium** (work orders, tenant notes, document uploads, arrears management)
- Familiarity with **HappyCo** (inspection scheduling and reporting)
- Strong Microsoft Office/Google Workspace skills (Word, Excel/Sheets, Docs)
- Ability to quickly learn and adapt to new property management software

**Communication & Organizational Skills**
- Excellent verbal and written communication skills for interacting with tenants, vendors, and team members
- Ability to **multi-task and prioritize** in a fast-paced property management environment

**Other Attributes**
- Customer-service oriented with a professional and approachable demeanor
- Problem-solving mindset with the ability to handle tenant concerns tactfully
- Detail-oriented and accurate when preparing legal notices, grants, or arrears documentation
- Reliable team player with the flexibility to share responsibilities with the Property Manager

**Other**:

- Must consent to a Criminal Background Check

**Job Type**: Full-time

**Benefits**:

- Company events
- Dental care
- On-site parking
- Paid time off

**Experience**:

- Property management: 2 years (required)

**Licence/Certification**:

- Driving Licence (required)

**Work Location**: In person

**Expected start date**:2025-10-01

We thank all applicants in advance for their interest in this position; however, only those selected for interviews will be contacted.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- On-site parking
- Paid time off

Work Location: In person