Administrative Assistant

**Overview**

DEI Consulting Engineers Inc. (DEI) is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, education, institutional, recreational, and commercial, DEI has the experience to provide full-service mechanical and electrical consulting for any development, building, or client.

DEI's goal is to hire an administrative assistant to join our administration team that supports our engineering and contract administration teams. This position is temporary full time contract position from 9+ months to cover a leave of absence. Our team is looking to hire a capable, self-motivated, and professional individual that brings excellent oral and written communication skills, organizational skills, and the ability to learn new skills and industry specific requirements.

**Working at DEI Consulting Engineers**

DEI is a mid-sized mechanical, electrical, and aquatic consulting engineering firm that takes pride in our history of providing exceptional client service, engineering, and consultation for our clients. We know that this reputation has been developed by our staff over the history of the firm through their expertise and commitment to our values.

DEI has built and cultivated a collaborative, inclusive, and upbeat working culture. We understand that different beliefs, cultures, and backgrounds are vital to bringing in fresh ideas, perspectives, and experiences to our firm, our work, and the communities that we live and work within.

We believe that providing engaging and challenging work with mentorship and professional development opportunities allows individuals to harness their creativity and explore their passion for engineering and sustainability. An overview of our companies’ social interaction and employee benefits is outlined below.

**Social Interaction**:

- Weekly internal company newsletter highlighting company news, staff news, and other industry information.
- Social Committee responsible for various minor company events such as summer BBQ’s, staff nominated fundraising events, Halloween pumpkin carving, holiday wreath / urn making, Easter Egg hunt, cooking classes, etc.
- Major company events including Holiday Party and a major company and family weekend getaway (Ontario Resort, Blue Mountain, Niagara Falls, etc.).
- Company sponsored draws, giveaways, etc.

**Mentorship and Professional Development**
- Staff have access to formal and informal one-on-one training and mentorship by Partners of the firm, company organized training sessions (as well as a library of previous training sessions), internally produced and circulated lessons learned, and other internal training opportunities.
- Paid time-off for attendance at industry events and other industry provided professional development opportunities.
- Company supported continuing education opportunities for staff (additional professional designations, post-secondary coursework, etc.). Depending on the individual circumstances, company support may consist of financial support, paid time off, etc.

**Benefits**:

- Health and Wellness Benefit of $300.00 annually for health and wellness costs such as gym membership fees, intramural activities, sports equipment, etc.
- Overtime Pay at time and a half on all hours over 44 hours per week.
- Two to three weeks of vacation (dependent on years in the workforce).
- One week of paid leave for personal emergencies and sickness.

**Qualifications**
- Experience in an administrative office setting; preferably in the construction industry is considered an asset.
- Ability to prioritize tasks to meet deadline and deliverable dates while working on a number of ongoing tasks.
- Expert proficiency with Microsoft Office software specifically Word and Outlook, and other standard computer software programs (i.e. PDF editors). Comprehension of Excel and PowerPoint is considered an asset.
- High levels of attention to detail, excellent organizational skills, and ability to retain company workflows and processes.
- Demonstrated ability to prioritize tasks and excellent judgement in decision-making.
- A high degree of professionalism in dealing with a variety of stakeholders.

**Role Overview**

As an Administrative Assistant your role would involve working with our existing administrative team and our engineering staff to process and manage a variety of written and verbal correspondence specific to the construction industry. This correspondence would include editing specifications based on mark-ups from the engineering team, preparing and formatting change notices, addendums, supplemental instructions, and site reviews, processing shop drawings, maintenance manuals, etc. An overview of responsibilities is listed below:

- Assist engineering staff with preparing and formatting a variety of construction specific documents including chan