Volunteer & Administrative Coordinator

**VOLUNTEER & ADMINISTRATIVE COORDINATOR**
**JOB POSTING**

**ABOUT THE CHILDREN’S FOUNDATION**

The Children’s Foundation of Guelph and Wellington (CFGW) envisions a community where every child and youth has the opportunity to participate, learn, and grow to build a brighter future. We are passionately committed to enhancing the well-being of children and youth by connecting them to experiences and supports that contribute to their sense of belonging and help them to reach their full potential.

With a 30+ year history as a community leader and champion for vulnerable children and youth, the Children’s Foundation has an unwavering belief that every child and youth should have what they need to be healthy, happy, and engaged in personal development opportunities that foster belonging, self-respect, confidence, hope, and empower life-long change.

**SUMMARY OF ROLE**
Reporting to the Executive Director, the Volunteer & Administrative Coordinator plays a crucial role in making sure volunteers blend seamlessly into our organization's activities, which include supporting operations, program delivery, and fundraising. This position also ensures our administrative and office-related tasks run smoothly, contributing to our overall success and impact.

**THE IDEAL CANDIDATE**
- You are passionate about helping children and youth have the opportunities they need to participate, learn, and grow to build a brighter future.
- You enjoy working with people and can build positive relationships with volunteers, staff, and partners.
- You show deep respect for volunteers, creating a positive and inclusive culture.
- You are committed to equity, diversity, inclusion, and accessibility.
- You pay close attention to details and have excellent organizational and time-management skills, balancing multiple tasks and deadlines well.
- Your communication is clear, concise, and inclusive, promoting effective collaboration among diverse teams.
- You are self-motivated, taking the initiative to complete tasks with a high level of accuracy and care.

**KEY DUTIES AND ACCOUNTABILITIES**

Volunteer Program:

- Develop and coordinate the volunteer program to support operations, program

delivery, and fundraising.
- Develop and implement recruitment, screening, and orientation-training procedures to ensure the best volunteer-organization matches.
- Promote the volunteer program within the community.
- Maintain volunteer documentation and records using our donor software

(DonorPerfect).
- Work with staff to ensure appropriate volunteer placement and the identification of new volunteer roles or succession planning.
- Support the fundraising team with corporate volunteering opportunities to enhance community and donor engagement.
- Coordinate meaningful recognition and appreciation for volunteers.
- Coordinate opportunities for volunteers to network, receive support, and attend

trainings.
- Create and distribute an electronic volunteer newsletter using our e-newsletter

software (Constant Contact.)
- Provide required volunteer program related statistics for use in impact reports.

Administrative & Office Support:

- Provide high-level administrative support to the Executive Director, including

coordinating Board meetings and taking meeting minutes.
- Oversee the office environment, making sure it is organized, well-stocked, and

reflects a professional image.
- Manage office supplies, inventory, and equipment maintenance.
- Coordinate with external vendors for office services, such as cleaning,

maintenance, and IT support.
- Serve on the internal Culture Club committee to promote and enhance employee engagement and wellness.
- Serve on the Health & Safety committee ensuring workplace safety in accordance with the Foundation’s policies and procedures.
- Serve as a back-up to front-line program staff to help families seeking support and system navigation, as needed.

**QUALIFICATIONS & KEY COMPETENCIES**
- Education: University degree or College diploma from a relevant field, and preferably a diploma in volunteer management from a recognized Community College. Experience working for a not-for-profit is an asset.
- Volunteerism: Experience in developing and managing volunteers, ensuring a positive and inclusive volunteer culture.
- Championing equity, diversity, and inclusion (EDI) principles: Demonstrated cultural competency aligning volunteerism strategies with our commitment to EDI.
- Administrative Proficiency: Proficient in administrative and office duties, and maintaining organized records.
- Communication: Strong interpersonal and communication skills, capable of interacting respectfully and effectively with staff, volunteers, and external stakeholders.
- Problem Solving: Proactive approach to problem-solving, identifying opportunities for improvements and implementing streamlined administrative procedures.
- Team Collaboration: A team player with a positive attitude, able to work collaboratively.
- Adaptability: Ability to t