Administrative Assistant

6 days ago

Vancouver, Canada Dream Photonics Inc. Full time

**About us**

At Dream Photonics Inc., we’re on a mission to solve the PIC optical I/O bottleneck in the next generation silicon photonics hardware used for scaling up the AI infrastructure. Based in Vancouver, BC, we design and deliver patented silicon-photonics optical I/O and hybrid integration technologies that enable high-efficiency, low-loss, and reliable links for data centers and AI accelerators. As a strategic partner to leading foundries and optical interconnects innovators, our optical I/O and hybrid integration expertise helps springboard the hardware platforms needed to scale-up AI compute efficiently and sustainably.

**Responsibilities**

Dream Photonics Inc. is seeking a part-time administrative assistant (one day per week, in-person) to support the technical team with a number of tasks. The administrative assistant will work closely with the team to identify outstanding tasks, and will carry out the tasks independently. If you’re highly organised, detail-oriented, and an adaptable team player with great interpersonal skills, we’d love to hear from you.

Job responsibilities include, but are not limited to:

- Purchasing and restocking lab supplies. This includes gathering lists of needed items from lab members, placing orders with vendors, and restocking supplies in the lab when orders arrive.
- Organising and tidying lab spaces. This requires creating an organisation system in the laboratory for samples and parts, and implementing the system, i.e., moving and placing samples, boxes, and parts in the right location.
- Inventorying samples and parts. This includes data entry for keeping current inventory management spreadsheets up to date, and creating and maintaining new inventory spreadsheets for samples and parts.
- Planning group social events, including making polls for activities, arranging reservations, and sending calendar invitations.
- Drafting monthly newsletters. This involves gathering updates from the technical team, writing the newsletter, and making edits based on feedback from the technical team.
- Helping with general lab tasks, including but not limited to: installing software for lab tools, printing documents, and taking packages to courier drop-off points within walking distance.

**Qualifications**

Minimum qualifications
- High school diploma or equivalent
- Experience working with word processing software and spreadsheets
- Comfortable making phone calls
- Attention to detail, good communication skills, well organised, self-motivated, interpersonal skills.

Preferred qualifications
- Experience working with Google suite, including comments, tags, and suggestion features
- Adaptability to different tasks each week, and ability to prioritise tasks

**Team Building**

**To Apply**

Location: Vancouver, BC, Canada

Employment Type: Part-time

Compensation: Starting at $20 CAD/hr

**Job Type**: Part-time

Pay: From $20.00 per hour

Expected hours: 8 per week

**Benefits**:

- Casual dress
- Company events
- Employee stock purchase plan
- Life insurance
- Paid time off
- RRSP match
- Stock options
- Vision care

Work Location: In person

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