Administration Assistant

**Company Introduction**:
The Golf Dome, with over 30 years of history, is Manitoba’s premier indoor golf and sports activity center. Located in Winnipeg, our 80,000-square-foot facility features 5 Trackman simulators, 55 hitting stations, and an 18-hole indoor mini-golf course. In addition to golf, The Golf Dome is also Winnipeg’s most modern VR entertainment center, offering immersive, tech-powered experiences for all ages. Known for its welcoming atmosphere and affordable pricing, The Golf Dome has become a favourite destination for Winnipeggers. Our slogan, “Enjoy Golf, Health & Fun” reflects our mission.

We are currently seeking a **Office Assistant** to support daily administrative tasks, ensuring smooth operations and contributing to the success of our facility.

**Key Responsibilities**:

- Assist the management team in structuring, refining, and documenting company policies, SOPs, and training materials to ensure efficient and standardized workflows.
- Support the development and implementation of training programs related to company policies and procedures, ensuring employees understand and comply with established guidelines.
- Collect, categorize, and systematically archive daily, weekly, monthly, quarterly, and annual reports with accuracy and timeliness.
- Provide daily and timely reporting on the progress of assigned tasks, key action items, and company priorities.
- Assist the management team in completing to-do lists efficiently and accurately, ensuring priorities are clearly tracked and executed.
- Schedule, assign, and track tasks listed in the master task sheet, follow up on progress, and ensure timely completion by relevant personnel.
- Monitor task execution and deliverables, proactively identifying delays or risks and reporting them to management.
- Provide a minimum of three potential solutions when reporting issues or challenges to the management team.
- Assist with project planning and execution, including product launches, promotional campaigns, and special initiatives.
- Assist with system, website, app, and VR-related operational coordination, including task tracking, documentation support, and cross-functional communication.
- Oversee company filing systems and ensure that all documents, contracts, and personnel files are properly organized, archived, and easily retrievable.
- Operate office equipment and support general administrative duties, including correspondence preparation, scheduling, and visitor reception.
- Prepare, organize, and coordinate materials for client deliverables, trade shows, meetings, and company projects.
- Coordinate travel arrangements, meeting logistics, and itinerary planning as required.
- Ensure the facility is well-maintained, clean, and functional; proactively report any maintenance issues, safety concerns, or operational risks.
- Maintain a professional office environment by keeping workstations, shared areas, and company computers clean, orderly, and well-organized.
- Respond promptly and professionally to internal and external requests, maintaining clear, accurate, and effective communication with all stakeholders.
- Summarize, consolidate, and highlight key insights from reports, documents, and datasets to support informed decision-making by management.
- Follow established procedures for workflow management and ensure full compliance with company policies and internal guidelines.
- Other duties as assigned

**Perferred Qualifications(Assets)**:

- University or college diploma/degree in Computer Science, Software Engineering or a related software-focused field
- Experience in office administration, training support, or operations
- Experience with systems, websites, apps, or digital platforms
- E-commerce experience is strongly preferred
- Market research experience
- Background in education or training-related industries
- Golf-related experience (asset)

**Join Us**:
This position is ideal for individuals who are detail-oriented, proactive, and eager to contribute to the success of Manitoba’s leading indoor golf destination. If you thrive in a fast-paced environment and are passionate about golf, administration, and teamwork, we encourage you to apply.

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: $16.00-$25.00 per hour

Work Location: In person