Project Assistant

**The Role**:
**The Company**:
We are a 100% employee-owned consulting engineering firm, but we are also more than that. Our diverse crew includes engineers, technologists, biologists, agrologists, planners, scientists, and more. We began in 1975 and work together in an environment that empowers us to think differently about real-world problems. We want to work with those who, like us, take pride in creating **INNOVATIVE** solutions that push the boundaries of conventional practices.

In addition, we seek opportunities for continuous improvement in our work and support those who have a passion for **EXCELLENCE**. Here, we care about each other and strive to create a fun, open and engaging environment that leverages our individual strengths and encourages vibrant discussion.

**What You’ll Do**:

- Under direction of a Project Manager, take a lead role in coordination and completion of proposals; including new project, client and/or contact setup within Vision.
- Provide quality control in ensuring that KWL standards are adhered to by providing writing, proof‑reading and formatting of all project deliverables
- Assist in the development and ongoing status of project management plans, including project budget tracking and reporting
- Prepare documentation for discussions, meetings, and briefing sessions, including agenda and minutes
- Arrange appointments, receive visitors, place, and screen telephone calls, respond to routine requests for information and make travel arrangements for project personnel
- Schedule and set up Teams and Zoom meetings
- Assist the project managers with Vision (accounting software) updates and reporting including contact databases, project initiations, budget, deliverables, quality management records, and close out.
- Maintain office and project record management systems for both paper and digital documents
- Assist Sector Leaders in planning and organizing Sector and Corporate work events
- Support individuals responsible for reviewing client contracts for Project Managers. These reviews are focused on identifying excessive risk and liability to the company. Support tasks could include arranging insurance certificates, correspondence with client and arranging for signatures
- Undertake other assignments that Project Managers and Sector Leader may deem necessary
- Review and distribution of potential opportunities of interest.

**What You’ll Bring**:

- A positive and motivated personality
- Office or Business Administration Diploma or related education or 2-3 years of previous administrative experience (construction or engineering consulting industry is preferred).
- Highly proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and ability to learn new software programs (i.e., accounting software) quickly and efficiently
- Possess strong written and oral communication skills
- Personable and professional in your work ethic
- Self-motivated and able to grasp new concepts quickly
- Ability to handle many tasks simultaneously, work with deadlines, and prioritize work for maximum efficiency
- Excellent interpersonal with the ability to work with team members in a multi-disciplinary environment
- A desire to learn new skills and an eagerness to grow within your role
- A valid driver’s license (in good standing) is preferred, but not required

**What We Offer**:

- A hybrid-remote work environment
- Competitive salary and a generous performance-based bonus
- Excellent benefits, including extended health, dental, vision and health care spending account
- Employee and Family Assistance Program that offers 24/7 support for all employees and their family members via phone or online
- Annual Health & Wellness Allowance
- Ability to create your own work schedule and flexibility for your workday
- Career Coaching program and continuous support for professional development and growth
- An employee-centric culture that includes sport participation, various team memberships, and team building activities
- Direct guidance from experienced teammates and an opportunity to work with an award-winning team
- And more.

**Come and build your future with us.**: