Executive Support Coordinator

Status - Regular Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Converted - Start Date - Immediate - Salary - Annually - Salary Grade - $72,847.00 - $82,745.00 - Department - York Region -> Office of the CAO -> Executive Office - Location - CAO - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary) - Job Description (E) **ABOUT US** Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources. **WHAT WE OFFER** Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls. - Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions. - Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations. - Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. - Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership. **ABOUT THE ROLE** This position is responsible for providing operational and administrative support to the Office of the CAO, optimizing workflow and tracking systems, streamlining processes, and ensuring organizational efficiency to support the achievement of strategic objectives. Providing administrative support to the Executive Advisor and Liaison including handling sensitive and confidential issues, conducting research, preparing documentation, correspondence and minutes and efficient tracking of action items and deliverables. **WHAT YOU'LL BE DOING** - Prioritizes conflicting needs; handles confidential and sensitive matters expeditiously, proactively, and follows-through on projects to successful completion. - Keeps the Executive Advisor and Liaison well informed of upcoming commitments and responsibilities, following up appropriately. Anticipates needs in advance of commitments and provides a proactive approach towards support duties / initiatives. - Provides confidential administrative support, including support for ongoing projects, preparing confidential correspondence, and responding to messages. - Effectively manages schedule and calendar details, prioritizes open action items and pro-actively troubleshoots and resolves scheduling conflicts. This includes organizing and coordinating meetings - including virtual and phone meetings, managing and tracking invitations, coordinating agendas, and facilitating communication. - Conducts research, and acts as an intermediary to ensure information and materials are relayed to, and acted upon, by the appropriate parties within prescribed timeframes. - Provides executive support services including routine decision-making related to escalation, delegation and access based on priorities of the Executive Advisor and Liaison. - Develops and manages tracking systems for action items and deliverables and assigns as appropriate. - Gathers background materials and prepares reports related to special projects, as directed. - Provides support in the research, compilation of data and analysis for the Executive Advisor and Liaison on current issues and trends, best practices and emerging legislation and advises on implications for the development of initiatives, as directed. - Conducts research and provides advice to the Executive Advisor and Liaison on where focus and efforts should be placed to advance initiatives. **WHAT WE'RE LOOKING FOR** - Successful completion of a College Dip