Specialist, Occupational Health and Safety

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
N/A

**Job Family**:
Environmental Health and Safety

**# of Open Positions**:
1

**Faculty/Service - Department**:
Health, Safety & Risk Management

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
May 08, 2025

**Applications must be received**BEFORE**:
May 19, 2025

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$72,437.00 - $91,502.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position purpose**:
The incumbent manages administrative operational activities relating to the Faculty Environmental Health and Safety Risk Management System (EHSRMS) to ensure the safety of the environment and the health and safety of all persons working and studying at the Faculty of Medicine. Specific operational activities include planning and executing workplace inspections to identify health and safety issues, hazards and trends, and verifying compliance with federal, provincial and municipal acts & regulations, and uOttawa policies and guidelines. Communicates infractions to the responsible party and tracks future compliance.

**In this role, your responsibilities will include**:

- Project Coordination : Plans, coordinates, conducts, and documents Workplace Health and Safety inspections for the Alta Vista Functional Occupational Health and Safety Committee (the Committee), ensuring a seamless coordination of this regulated inspection process with all involved parties. Identifies and communicates trends (good and bad) to influence health and safety messaging and training. Performs regular, frequent unannounced inspections as a means of identifying deficiencies in personnel performance and as well as the building’s infrastructure. Independently responds to action items by recommending safer working practices as well as by raising work orders, for example. Performs lower order risk assessments in support of the risk identification process at the faculty level.
- Records Management**:Utilizes multiple information management systems and software to maintain records/databases and compile reports identifying trends, areas of concern, and corrective measures to be implemented in order to improve health and safety of the community in accordance with University procedures. These systems include year-to-date Workplace Inspection performance, personnel training, chemical inventory, and chemical waste management, and our emergency management system. Keeps all pertinent information concerning changes in policy, hazard assessments, and the regulatory climate up-to-date. Formats documents and reports a necessary, many of which are technical in nature (symbols, formulae and graphics).
- Waste Management: Counsels lab staff in the effective and safe management of hazardous waste by ensuring that practices comply with regulatory requirements and university procedures.
- Access Card Management: Programs electronic building access cards for the Faculty to support onboarding of new staff and students, as well as contract extensions. If required, will support card processing demands for the Department of Anatomy and Animal Care & Veterinary Services (ACVS).
- Community Engagement: Plans, facilitates, and participates in all aspects of workshops and events that harness a wide range of engagement techniques, such as “Take Your Kids to Work” day, Focus Santé, North American Occupational Safety and Health (NAOSH) week, Earth Day and Lunch & Learn sessions. Develops a strong rapport and relationships with stakeholders. Proactively works to build a positive image, increase reputation, prepares event schedules and makes all logístical arrangements such as catering, room bookings and parking. Manages the online registration process for workshops. Manages all workshop logistics, such as scheduling, room bookings and equipment reservations.

**What you will bring**:

- B.Sc. degree in Basic Science, Biology, Chemistry, or Engineering or other relevant discipline.
- Minimum 3 years’ experience in a research lab environment or in a regulatory/consulting field emphasizing health, safety and environmental programs, or an equivalent combination of education and work experience.
- Knowledge of relevant federal, provincial, and municipal health and safety legislation, regulations and best practices.
- Experience in interpretation of health and safety codes, standards, or legislation.
- Experience in conducting inspections of environments typically found in a university setting.
- Must be willing to immediate