Finance & Office Administrator

5 days ago

Baied'urfe, Canada Les Tricots Maxime Inc Full time

**Job Summary**

**Duties**
- Assist Executive team with administrative duties as requested
- Responsible for the maintenance of company vehicles (to include inspection and tags)
- Maintain workflow through effective task prioritization and teamwork
- Orders, receives and maintains office supplies
- Prepare and process billings, claims, disbursements and related documents
- Review invoices or other documentation
- Update and maintain accurate records in SAP, AR accounts, billing, Invoicing
- Verify and reconcile deposits in the system
- Make electronic credit notes to clients and send them.
- Manage vendor relationships and ensure timely payments.
- Coordinate event planning and logistics for company functions.
- Maintain office organization through effective filing systems and clerical support.
- Ensure compliance with human resources policies and procedures.
- Other duties and tasks as required from time to time.
- Manage front desk operations including multi-line phone systems and phone etiquette
- Organize travel arrangements for employees, including US and global employees
- Manage vendor relationships and ensure timely payments.
- Coordinate event planning and logistics for company functions.
- Maintain office organization through effective filing systems and clerical support.
- Handle schedule management and calendar coordination for executives.
- Manage front desk operations including multi-line phone systems and phone etiquette.
- Ensure compliance with human resources policies and procedures.

**Experience**
- Proven experience in office management or administrative roles.
- Familiarity with SAP or similar accounting software for financial tracking and reporting.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent communication skills, both written and verbal.

**Job Types**: Full-time, Permanent

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Wellness program

Work Location: In person

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