Corporate Legal Assistant

1 week ago

Vancouver, Canada Watson Goepel Full time

**Corporate Legal Assistant**:
Watson Goepel LLP is a growing and dynamic full-service law firm based in downtown Vancouver with additional offices located in the Metro Vancouver area. We offer a professional, collegial, and collaborative work environment, competitive salary, and rewarding opportunities.

We are currently seeking a **Corporate Legal Assistant** to join our Corporate Services Department in our Vancouver office. This is a new position in the department that will report to the Corporate Services Supervisor.
- Brings a positive and upbeat attitude to the role
- Has excellent attention to detail
- Proactive problem solver
- Agility in a team environment and working with a wide range of people
- Ability to handle multiple files at once
- Team player who can assist with transactions and be willing to adapt to changes in assignment

**Role and Responsibilities**:

- Conducting BC Online, Corporations Canada, and Land Title searches
- Preparing BC Transparency Reports
- Production and filing of annual maintenance for specific lawyers and partners
- Assisting corporate clerks with an overflow for billing for corporate services department, including annual maintenance billing, preparing reports for annual maintenance, and reviewing returned annual reports, reminders
- Invoicing production for BC Transparency, Land Title Owner Transparency, Annual maintenance, and general corporate transactions
- Maintaining the ALF database including creating new cards for incoming record books
- Preparing documents for director and officer changes
- Sending minute books out for registered and records office changes
- Scanning records and establishing virtual minute books
- Maintaining the ALF database including creating new cards for incoming record books
- Preparing documents for transactional work such as director/officer changes, change of registered and records office, and assisting in the production of other corporate transactions as applicable
- Production of closing binders
- Maintain Smartsheet databases for various projects
- Incoming record book reviews
- File opening
- Drafting routine correspondence with clients, lawyers, and department staff
- Performing conflict searches
- Coverage of vacations for clerks and paralegal work, as assigned
- Other tasks as required

**Job requirements**:

- Successful completion of a Legal Administrative Assistant or Paralegal program from an accredited institution
- 1-3 years of experience working in a law firm or office environment
- Experience working in Elite an asset
- Experience working in ALF an asset
- Experience working with Land Title
- Excellent organizational skills and attention to detail
- Excellent written and oral communication skills
- Solid proficiency in MS Word, Outlook, and Excel
- Comfortable using step stools/ladders and lift 10lbs

**Benefits**:

- Fitness facility on-site
- Extended health and dental coverage
- Employee & Family Assistance Program
- Paid sick and personal leave days
- Long-term disability insurance
- Educational Allowance
- Social Office Culture

**How to Apply**:
We thank all applicants for their interest; however, only those selected for interviews will be contacted.

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