Cash Office Accounting Assistant

2 weeks ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Cash Office Supervisor the incumbent is responsible for receiving and accurately recording payments from students, faculty, departments, staff, and outside agencies on behalf of the University. The incumbent must also ensure the appropriateness of taxes recorded and the maintenance of supporting documentation. Further to these duties, the incumbent is expected to have considerable contact with the University’s students and administrative staff and assist in the formulation of new policies and procedures as they affect cash operations. The incumbent also identifies areas of exception to policy or non-compliance to (HST) legislation in relation to revenue and/or revenue recognition and/or general opportunities for training to the user community.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Must understand the accounting principles used in the posting of transactions to the general ledger and sub-ledger accounts.
- Knowledge of reconciliation techniques is required to validate multi-system deposits as well as to perform year-end reporting.
- A good understanding of the tax rules for the sale of goods or services in a university setting is required to properly determine situations where taxes must be assessed.
- Must be articulate and possess good interpersonal skills due to the high level of customer contact.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Completion of Secondary School plus two years in accounting or bookkeeping at the post-secondary level.
- 3 years experience in accounting/bookkeeping, including 3 years utilizing a computerized cash/accounting system

**HR Note**:
Carleton University and CUPE 2424 re currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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