Manager, Administrative Services

**Department** Faculty of Rehabilitation Medicine - Rehabilitation Medicine

**Salary range** $68,101 to $113,509

**Posted date** August 7, 2025

**Closing date** August 21, 2025

**Position Type** Full Time - Operating Funded

**Description**:
This position is part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Administrative and Professional Officer Agreement, this position has a comprehensive benefits package and an annual salary range of $68,101 to $113,509.

**Location** - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Faculty of Rehabilitation Medicine**

The Faculty of Rehabilitation Medicine creates knowledge, inspires learning, and advances the practice of rehabilitation to enhance health and participation. The Faculty has three accredited professional programs (Occupational Therapy, Physical Therapy, and Speech Language Pathology) as well as a vibrant continuing professional education portfolio, Rehabilitation Science programs, and numerous institutes. The faculty operates satellite campuses for the professional programs in Camrose and Calgary. Currently the faculty has approximately 70 faculty and academic teaching staff and approximately 1,000 graduate students.

**Position Summary**

The Faculty of Rehabilitation Medicine is seeking an experienced professional to fill the role of Manager, Administrative Services. Reporting to the Faculty General Manager, the position is responsible for the management of several key functions and a diverse administrative team within the faculty and supports the operations of the faculty based on an understanding of the faculty mission and academic leadership’s needs. As a senior expert, the Manager, Administrative Services will play a key role in ensuring management of efficient/effective administrative and human resource activities within the faculty. Direct Reports: 2 HR Operations Assistants, 1 Financial Operations Administrator, 2 Satellite Administrative Coordinators, and 1 Learning Technology Specialist. In all facets, the Manager endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity.

**Duties**

Faculty Operations

The Manager, Administrative Services supports a wide variety of operational activities within the faculty including:

- Support annual strategic and operational planning activities; works with FGM/Faculty leadership on specific projects and initiatives as required
- Provides various monthly or quarterly reports as required by the FGM
- Develops, revises, and implements processes and procedures to enhance operational effectiveness and efficiencyContributes to the development of a comprehensive accountability framework and appropriate controls within the faculty
- Faculty Uniforum Coordinator: Liaison with Campus Uniform staff; data gathering and validation; report submissions.
- Provides training, interpretation and guidance on general operating practices and the organizational and financial and human resources administrative support infrastructure
- Provides advice to the FGM, Department Chairs, Institute Directors, and faculty members based on extensive understanding of university policies, procedures, processes, collective agreements and FRM culture.
- Oversight of transactional matters (HR and Financial) within the faculty; resolves most issues independently having the knowledge base, judgement, and understanding of the faculty to determine which requires escalation.
- Cultivates and maintains current knowledge of all relevant university processes, policies, procedures and standards.
- Maintains open communication with FGM and Associate Chairs to ensure optimal administrative functioning of the faculty.

HR Management and Coordination

The Manager, Administrative Services supports a wide variety of HR related activities within the faculty including:

- Creates and maintains spreadsheets(e.g. tracks per course and per term sessional costs for each department, reporting to the FGM and Finance Partner)
- Performs monthly reconciliation of salary an