Events Coordinator

22 hours ago

Mississauga, Canada T.i.c.c. Limited Full time

For decades The International Centre has been home to Canada's largest and most popular events, offering superior service and inspired event solutions from our knowledgeable staff. With the addition of the new Conference Centre and state of the art kitchen, The International Centre boasts an upscale atmosphere and an exceptional culinary experience.

**Why The International Centre**:
We offer a competitive employment package and foster a dynamic work environment that provides individuals with the opportunity for career advancement and continuous training and development.

This makes The International Centre an excellent place for you to grow and further your professional experience.

The focus of the role is to offer administrative support to the Events Management department by responding to all inquiries in a timely and efficient manner and managing internal/small-scale events.

**Duties and Responsibilities**
- Provide administration support to the Events Management Department which includes, arranging meetings and producing agendas/reports for internal and external meetings, taking minutes at meetings, updating, and maintaining departmental information, and managing office supplies and internal mail.
- Assist Events Managers and Operations staff with coordination of events.
- Program electronic signage (i.e., Hall Entrances, & Airport Road, Conference Centre) for Events Management
- Assist in site inspections with clients, exhibitors, and service providers when required.
- Advise ATM suppliers every week on the upcoming events highlighting the high traffic events.
- Manage internal and small-scale events (as assigned) along with exhibitor orders.
- Maintain and build relationships with internal and external clients and service providers on event-related matters.
- Manage EM Reception area.
- Maintain accounts and contact information in the software program (EBMS) when necessary.
- Provide support to other departments and staff as approved by the Director of Events Management and other duties and special projects as assigned.

**Working Conditions**
- Flexible with scheduling. The work schedule will vary with the events schedule
- Incline to work occasional evenings and weekends as required

**Job Specifications and Qualifications**
- Two years’ administrative experience.
- Strong working experience with Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent interpersonal and communication skills (written and oral).
- Ability to work independently with mínimal supervision.
- Professional demeanor and ability to relate easily to a wide range of stakeholders.
- Strong organizational, project management, multi-tasking, and time-management skills; ability to balance multiple projects seamlessly while adhering to stringent deadlines.
- High attention to detail and accuracy.
- Resourceful and proactive.
- Flexible with scheduling - willing to work occasional evenings and weekends as required.
- Previous experience in event coordination is an asset.

Note: The International Centre has an accommodation process in place which includes providing accommodations for our employees and applicants with disabilities. If you have a disability and require any special accommodations, please let us know as soon as possible so that we can make the arrangements required to ensure your needs are accommodated. We are committed to a barrier-free workplace.

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