Payroll Specialist

Payroll Specialist

GAME ON - OLG needs you

We’ve said GAME ON, and we mean it - OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based casino channels. In our fiscal 2019-20 year alone, OLG delivered over $2.3 billion in net profit to the Province of Ontario. OLG is now expanding our horizons even further, with a new strategic direction, to become a world class gaming entertainment leader with a globally admired digital platform.

We are ready to take this game to the next level and need a passionate Payroll Specialist. In a Workday, service provider model, the Payroll Specialist performs payroll coordination and consolidation activities ensuring the accurate and timely execution of OLG Payroll and employee tax documents. The role is accountable for data and process validations to ensure accuracy and completeness of manual and Workday automated payroll data, records, reports, funding and 3rd party remittances and deliverables

YOUR ROLE IN THE GAME

Reporting to the Sr Manager Total Rewards & Payroll, you will be empowered to:

- Complete accurate pay data collection spreadsheets and timely submission of pay impacting items not originating or configured in Workday to service provider, including testing of exception payroll scenarios, report validations for scheduled biweekly and monthly payroll processing cycles
- Coordinate, assess and submit information to service provider for off-schedule payroll runs due to escalations and exceptions, including pay reversals, adjustments, lump sum payments and banking transactions
- Complete biweekly, monthly, quarterly, annual report validations and reconciliations as per SOPs and schedules
- Prepare and respond to requests for pay, ROE, tax information including legal and government agency demands and facilitate garnishment requests to service provider for timely processing
- Prepare source documents and conduct walkthroughs to fulfil internal and external audits adhering to controls requirements
- Liaise with HR teams and service provider to gather information, determining root cause and support resolution and communication to employees for corrections and overpayments; raise complex, ambiguous findings to Senior Payroll Specialist, consult HR teams and/or advise legislative or compliance interpretations
- Prepare year-end payroll deliverables as assigned, including year-end pay, tax, WSIB, taxable benefits and manual pension adjustments
- Participate in user acceptance testing with payroll, tax and remittance implications for legislative, enhancement, release or legislative changes, providing feedback on results to the Senior Payroll Specialist
- Recommend system, process and procedure enhancements to gain efficiencies, eliminate manual tasks and support payroll and compliance best practices and maintain standard operating procedures

WHAT YOU NEED TO PLAY
- Work Experience:_ 2 years of progressive payroll experience in a medium to large, fast paced environment | 1-2 years calculating gross to net payroll results, including pay period reversals and adjustments | Practical work experience using payroll solution such as Workday, SAP, Workforce Now, Dayforce | Experience in spreadsheet macros, formulas, data analysis and validations
- Critical Skills:_ A keen customer focus applied in a shared service team, preferably in HR, and excellent follow-up skills | Manage conflicting interpretations, objections and/or heightened emotions effectively | Strong communication skills to successfully probe to understand, analyze information and communicate clearly verbally and in writing | Displays attention to detail and accuracy with sound practice of calculation and data validation | High degree of judgement and the ability to multi-task and prioritize work, with conflicting priorities and tight deadlines | Professional manner, with the ability to maintain confidential and highly sensitive information
- Negotiation and Influence_: ability to negotiate and influence effectively while being open to perspectives and maintaining strong relationships
- Strategic Thinker_: strong strategic and critical thinker with ability to delve into unique challenges and find creative solutions
- Collaboration & Fun_: inclusive and collaborative work style while creating fun and excitement in our work
- Integrity and Trust_: do what's right and operate with transparency and openness

PERKS OF JOINING OUR TEAM
- Part of a Bigger Picture: socially responsible company that gives back all its profits to the province and people of Ontario
- Flexible Work Environment: to help balance both work and life
- You Matter: family friendly work practices and hybrid work
- Freedom to Innovate: supports new and better ways to be successful
- Be your Authentic Self: environment that values diversity as a source of strength
- Learning Galore: 24-7 access to robust online learning programs
- Public Service P