Project Coordinator

1 week ago

York, Canada The GeoFocus Group Full time

This position is permanent full-time.

The Project Coordinator’s primary responsibility is to manage, in collaboration with the Project Manager, the successful completion of assigned projects.

The Project Coordinator assists the Project Manager with scheduling, change orders, progress billings, site meetings, and meeting minutes, the issuance of contracts and any other tasks that contribute to the successful completion of projects. The Project Coordinator also assists the Project Manager with the bid process, preparing tender submissions, and estimating.

ESSENTIAL FUNCTIONS
- Assist in the management of the project.
- Assist in the tendering process and in the preparation of estimates and tender submittals.
- Assist in the management of all aspects of projects, including scheduling, cost-coding, and safety reporting.
- Responsible for coordination of project documentation, which includes, but is not limited to: meeting minutes, change orders, site instructions, Shop Drawings and Drawing Log, draft Progress Claims, field notices
- Set up and maintain project reporting procedures: cost reports, project status reports, and shop drawings.
- Maintain accurate and up-to-date logs (RFI, submittals, site instructions.), track responses, and advise stakeholders.
- Establish effective on-site communications and progress reporting with sub-trades and clients.
- Prepare trade contracts with the desired scope of work for the Project Manager’s review.

RESPONSIBILITIES
- Organizing, attending, and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Determining project changes.
- Providing administrative support to the project team as needed.
- Undertaking project tasks as required.
- Developing project strategies.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

QUALIFICATIONS
- Degree or Diploma in Construction, Business, or related field or equivalent experience.
- Two or more years of experience as a Project Coordinator.
- Able to read blueprints, schematics, field drawings, plans and specifications is required.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Experience using MacOS and Autodesk is an asset.
- Knowledge in file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.

**Job Types**: Full-time, Permanent

**Experience**:

- Construction: 3 years (required)
- Blueprint reading: 3 years (required)

Work Location: In person

Expected start date: 2024-10-14

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