Executive Personal Assistant

**Executive Personal Assistant**

**Company**: Gateway Holistic Care Group

**Location**: Edmonton, AB

**Job Type**: Part-time

**Company Overview**

Gateway Holistic Care Group provides compassionate, specialized support for individuals with autism and developmental disabilities. We offer boutique respite homes, transitional programs, and supported living environments across Alberta, Northwest Territories, and Nunavut, focusing on promoting independence, easing caregiver stress, and building meaningful community connections.

Mission

To help our service users thrive mentally, socially, and physically while ensuring a dignified quality of life.

Vision

To deliver person-centered programs that promote healthy living, emotional wellness, and complete well-being.

Core Values
- Respect - Honoring identity, voice, and rights
- Trust - Building dependable, transparent relationships
- Security - Ensuring physical, emotional, and psychological safety
- Integrity - Acting with honesty and accountability
- Cultural Competence - Embracing diversity and inclusive care
- Empathy - Responding with compassion and understanding

**Position Overview**:
The Executive Personal Assistant (PA) to the Executive Director provides high-level administrative support to ensure the Executive Director’s daily operations run smoothly. This role involves managing schedules, handling confidential information, preparing reports and correspondence, and serving as a key liaison between the Executive Director and internal or external stakeholders. The Executive Personal Assistant plays a critical role in helping the Executive Director stay organized, meet deadlines, and achieve strategic goals.

**Key Responsibilities**
- Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel.
- Prepare and organize documents, reports, presentations, and meeting agendas.
- Handle confidential correspondence and sensitive matters with discretion.
- Coordinate internal and external meetings, taking and distributing minutes as required.
- Track and follow up on action items, deadlines, and project milestones on behalf of the Executive Director.
- Maintain filing systems, records, and databases ensuring easy retrieval and confidentiality.
- Assist with event planning and company initiatives as directed by the Executive Director.
- Liaise with staff, clients, partners, and community stakeholders in a professional manner.
- Perform general administrative duties such as expense tracking, invoicing coordination, and office logistics.
- Provide personal assistance to the Executive Director as required, which may include occasional out-of-hours tasks.

**Qualifications & Skills**
- Post-secondary education in Business Administration, Office Administration, or related fields preferred.
- Minimum of 3 years’ experience as an executive assistant or personal assistant, preferably in health care, social services, or a similar environment.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, confidentiality, and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital tools.
- Ability to work independently with mínimal supervision and exercise sound judgment.
- Valid Driver’s License and reliable transportation required.
- Willing and able to travel locally or regionally as the job requires.
- Flexible and adaptable to shifting priorities and a dynamic environment.

**Working Conditions**
- Primarily office-based, with frequent travel to program sites, meetings, or events as required.
- May require flexibility to work outside standard business hours to meet deadlines or support events.

**Job Types**: Part-time, Permanent

Pay: $21.00-$23.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking

**Experience**:

- Executive Assistant: 3 years (required)

Willingness to travel:

- 50% (required)

Work Location: In person