Office Assistant

1 week ago

Ponoka, Canada Ponoka First Baptist Church Full time

**About the Role**

This position reports directly to the Lead Pastor.

**Key Responsibilities**

**Communications & Media**
- Prepare the weekly bulletin and worship PowerPoint slides.
- Update weekly announcement slides and post updates to the church website.

**Office & Facility Administration**
- Maintain a professional reception area and organize foyer materials.
- Manage church meeting room bookings in coordination with the Pastor and Property Deacon.
- Organize and maintain membership records (new members, baptisms, weddings, deaths).
- Coordinate document preparation for insurance/pension plans and new hires.

**Sunday Service Preparation**
- Organize and restock pews (e.g., envelopes, pencils).
- Prepare children’s materials for Sunday services.

**Finance & Record Keeping**
- Code invoices and donations; file all financial documents.
- Collect and deposit funds for events and rentals (two-person deposit rule).
- Make online payments, pick up cheques, obtain signatures, and ensure proper filing.
- Coordinate with the Bookkeeper and prepare payment slips.

**Church Operations**
- Maintain master password lists, order office supplies, and manage keys/access codes.
- Collaborate with church leadership on reports, literature, standard forms, and procedures.
- Update the church calendar and directory.
- Notify pastors/elders of member hospitalizations or deaths.

**Technical & Support Tasks**
- Contact vendors (e.g., Shaw, Zone 3) for service support as needed.
- Proof and edit sermon notes or documentation upon request.

**General Expectations**

We are looking for someone who:

- Maintains confidentiality and exercises sound judgment.
- Thrives in fast-paced, multi-tasking environments.
- Has a heart for ministry and service.
- Works well independently while supporting a team-based ministry model.
- Pays strong attention to detail with a spirit of excellence.

**Qualifications**
- Minimum **2 years’ experience** in an office assistant/secretarial role.
- Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Publisher).
- Typing speed of at least **65 words per minute**.
- Comfortable with technology and office equipment.
- Strong organizational and interpersonal skills.
- Must agree with First Baptist Church, Ponoka’s **Statement of Faith**.

**How to Apply**

Please submit your **resume and a brief cover letter** outlining your experience and interest in this role. Only shortlisted applicants will be contacted.

**Job Types**: Full-time, Fixed term contract

Pay: $18.00-$24.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site parking

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

Expected start date: 2025-07-18

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