Administrator - Corporate & Projects

1 week ago

Scarborough, Canada CMS Electrical Group Full time

CMS Group LTD. is a privately held Mechanical, Electrical & ICAT contracting services firm focusing primarily within the commercial real estate space. We are a rapidly growing organization across all divisions and are looking for a driven and competent Administrative Assistant to join our Mechanical division and assist in end to end administrative duties across the business. Your job duties will be inclusive but not limited to the following:

- Create, maintain and update spreadsheets inclusive of vehicle mileage, GPS tracking, gas card usage, preventative maintenance, inventory
- Assist in health & safety records & updates - organize training, liaise with external health & safety consultant, update records and certificates via online portal
- Assist with onboarding of new employees including initial training, certification \ clearance updating
- Assist with day to day office management including supply ordering and demand scheduling, invoice tracking and working with project coordination \ accounting to help maintain records
- Assist in fleet management inclusive of adding \ removal of vehicles
- Assist in pre-qualification processes and clearance procedures for CMS Group LTD.
- Create and implement continuous process improvement strategies for record keeping \ tracking methods
- Assist in managing the company phone plan and demand scheduling of new devices
- Liaise with external parties (IT provider, suppliers, health & safety boards, customers)
- Assist \ manage reception duties when necessary (serve as the back up when receptionist is out of office)
- Assist with workers compensation submissions
- Assist with corporate event planning and people & culture initiatives
- Plan and execute company events throughout the year
- Assist Project Administrator & Operations Manager in job start up documents
- Assist HR Business Partner in union subsidy submissions and labor force management

Applicants must possess the following skill set:

- Undergraduate degree or college diploma
- Strong skills in Excel and Microsoft Office *
- Exceptional communication and presentation skills
- Ability to work across different divisions and within a fast-paced entrepreneurial environment
- Minimum 1-2 years’ experience in a similar role (construction industry will be considered an asset) *

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Scarborough, ON M1X 1L5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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