Administrative and Project Coordinator

Date Posted: 01/06/2026Req ID: 46525Faculty/Division: UofT ScarboroughDepartment: UTSC:Campus SafetyCampus: University of Toronto Scarborough (UTSC)Position Number: 00034059Existing Vacancy: Yes Description: About us: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey. The University of Toronto Scarborough Campus Safety is committed to delivering safety and security services that are sensitive to the needs of our community, through collaborative partnerships and teamwork. We are seeking talented individuals who can meet the challenges of community-based security in Canada’s most diverse university environment and who represent its population. This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. Your opportunity: Under the general direction of the Assistant Director, Campus Safety, this position will support administrative activities for senior staff as well as a variety of projects and events within the UTSC Campus Safety portfolio. Utilizing your strong organizational skills, the incumbent will coordinate schedules, agendas, and prepare/track project documentation and reports. The Administrative and Project Coordinator will assist with communication activities for the department by creating and maintaining content for web sites, editing content for brochures, newsletters, and/or handbooks and development of promotional materials. This role requires a proven track record of successfully supporting senior management and projects in a results-oriented environment, to ensure the effective and efficient operation of the Campus Safety department.Your responsibilities will include: Handling sensitive and/or confidential information Creating and updating records Maintaining information on digital platforms Keeping well-informed on University programs, policies and procedures Responding to enquiries within the defined scope of the role and redirecting as appropriate Resolving issues within the scope of the role and escalating problems as required Determining logistical details and activities for events and/or programming Processing payroll Essential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience. Minimum three years of relevant and progressive project coordinator and administrative support experience. Demonstrated project coordination experience, including process development, implementation and evaluation in collaboration with multiple stakeholders. Demonstrated experience coordinating schedules, committee meetings and agendas, and events. Extensive experience using the MS Office365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint and Teams. Experience in creating content for publications, websites and using social media. Must have highly developed organizational, time management and communication (written and oral) skills. Excellent interpersonal and problem-solving skills and a commitment to delivering the highest level of customer service. Able to use tact, discretion, maintain confidentiality, flexibility and sound judgment. Possess a high degree of initiative and creativity as a strategic thinker and the ability to work in a diverse team environment. Ability to interact and communicate effectively and professionally to a wide range of individuals across all levels of the University. Ability to effectively manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure. Demonstrate commitment to accuracy and attention to detail; ability to work well as a member of a project team. Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment. Assets (Nonessential): Project Management Certificate is an asset. Experience providing administrative support in a policing, security, or law enforcement agency. To be successful in this role you will be: Adaptable Cooperative Organized Possess a positive attitude Problem solver Self-directed Notes: Please note that this position is an onsite position and is not eligable for AWA arrangements. Closing Date: 01/14/2026, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Continuing Schedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.