Event Coordinator

Our vision is to be the global leader in outstanding venues and events with a mandate to generate economic and community benefit for the people of British Columbia through prudent management of public facilities.

ABOUT THE ROLE
- Do you have a passion for meetings and events?
- Are you an expert communicator comfortable employing a broad range of communication styles to different audiences and scenarios?
- Do you thrive in a high-pace teamwork environment working with purpose to see your clients and colleagues succeed?

We’re seeking a proactive and self-motivated Event Coordinator to guide our customers and internal teams seamlessly through planning and event execution. You appreciate the results of purposeful work and building relations with new and existing clients, industry partners, and suppliers.

Providing proactive, innovative ideas, you align your planning with client goals, to facilitate success for our clients and operational clarity for our staff. In addition, you’re attentive to precision and details when clearly communicating client orders and expectations in our event software.

While most of your work will happen in the Convention Centre, this role provides the opportunity for remote work. Core work happens during Monday-Friday business hours but the ability to work outside these hours based on an event’s schedule is essential.

ABOUT VANCOUVER CONVENTION CENTRE

At the Vancouver Convention Centre, a division of BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture. As British Columbia’s flagship convention centre, the Vancouver Convention Centre hosts more than 500 events each year and welcomes hundreds of thousands of global attendees to its premier conferences, trade shows, banquets and more.

WHAT YOU WILL DO
- Build and maintain successful client relationships through event planning and execution.
- Work with clients in the consumer show, trade show, conference, and day meeting markets.
- Take responsibility to integrate events into our venue through effective use of time management, negotiation, and innovative solutions.
- Communicate event requirements to provisioning departments and coordinating logistics with industry suppliers.
- Manage concurrent events, clients, and business improvement projects.
- Taking the lead conducting site visits, facilitating planning meetings, and public speaking in front of small and large groups of customers online and in person.

WHAT YOU BRING
- At least 3 years of experience in event planning, tourism, venue, or hotel management
- Completion of a 2-year diploma in Hospitality, Tourism, Event Management or 4-year university degree
- Experience in a client relations role with primary responsibility of their success and outcome - Exceptional communication skills, able to clearly express ideas, thoughts, and concepts verbally and in writing.
- Self-motivation and proven willingness and ability to learn new systems quickly.
- Proficiency using venue booking software or a CRM database.
- Lived experience demonstrating our core values: trust and respect, accountability, innovation, teamwork, service excellence, diversity, equity & inclusivity.

ASSETS
- Previous experience using an event drawing tool such as Vectorworks, AutoCAD, or AllSeated
- Functional supervision of staff

HOW TO APPLY

At the Convention Centre, you will join an extraordinary team recognized for a commitment to delivering unparalleled, seamless service to our guests and leadership in all aspects of our business. Our leaders are passionate about the growth of others, investing the time to coach, teach and advise every day. Leaders look for talent and find opportunities for that talent to flourish and shine.

At PavCo, we are an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. All qualified applicants, regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.