Events Coordinator

1 day ago


Vancouver, Canada Business Council of British Columbia Full time

About the Role

The Events Coordinator plays a key role in supporting the planning and execution of BCBC’s in-person and virtual programming, with a focus on executive roundtables and policy forums that convene senior business leaders, government officials, and thought leaders. This position also contributes to day-to-day office operations by providing some administrative support and helping create a welcoming and professional environment for guests.

This role is ideal for someone early in their events career who is highly organized, detail-oriented, and interested in the intersection of business and public policy.

Key Responsibilities

Event Support & Coordination
- Coordinate logistics for executive roundtables, in-office forums, and select member events.
- Support senior staff with planning and delivery of large annual events, as needed.
- Assist with event setup, guest management, speaker coordination, catering, and on-site execution.
- Maintain the BCBC events calendar and update event-related documentation.

Office Support
- Greet guests and provide front-of-house support on scheduled office days.
- Assist with office event setup and ensure common spaces are tidy and welcoming.
- Support coordination of meeting spaces, supplies, and event materials.

Communications & Stakeholder Engagement
- Liaise with guests and member companies to coordinate event participation and logistics.
- Collaborate with the communications team to help prepare invitations, guest lists, and promotional materials.

Qualifications & Experience
- 1-4 years of experience in event coordination, administration, or hospitality.
- Strong attention to detail and ability to manage multiple priorities effectively.
- Positive, professional demeanor with strong interpersonal and communication skills.
- Comfortable working in a fast-paced, small-team environment.
- Proficient in Microsoft Office; familiarity with Canva, Eventbrite, or CRM systems is a plus.

This is an 18-month full-time hybrid position based in Vancouver, B.C., with the potential for extension. The salary range is $50,000 to $60,000 per year. Due to the nature of the role, occasional early morning, evening, or weekend work may be required.

**Job Type**: Fixed term contract
Contract length: 18 months

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site gym
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2025-05-26


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