Fleet Services Clerk

**Affiliation**: MoveUP

**Employment Status**: Full-Time Temporary

**Salary**: $26.12

**Temp Duration**: 15 months

**Posting End Date**: Open Until Filled

We’re looking for new talent to join us as we reinvent the future of energy. Across BC, we have a diverse team of more than 2,500 employees we can’t do without, yet we’re growing as fast as ever.

You may think we’re your standard utility that delivers natural gas and electricity, but we’re also into cool, innovative energy solutions. Think carbon capture, renewable energies and lower-carbon transportation for a start. We believe in creating a cleaner, healthier tomorrow.

If you like meaningful work, a dynamic environment and forward-thinking colleagues, build your career with us. You’ll get opportunities to grow, lead, solve, and create. So what are you waiting for? Let’s rethink energy together. Responsibilities
Maintains a complete fleet vehicle/equipment database; enters, verifies and edits data and prepares and distributes standard and adhoc reports based on that data as required.
Maintains a complete record of fleet fuel usage and repair bills, including assisting in reviewing and coding invoices; investigates discrepancies and notifies users of unacceptable or inconsistent charges; forwards invoices to accounts payable for processing, and enters data into the Fleet Management Information System (FMIS) as required.
Maintains vehicle mileage database, collects and enters monthly mileage data, sends out notices for fuel data not in the FMIS, and prepares various standard monthly mileage reports.
Maintains company vehicle credit card system within the FMIS, including;
monitoring use of daily vehicle fuel card activity;
processing and documenting cancellations, new requests and replacement cards:
following up with users of unacceptable or inconsistent charges and documenting the result;
May assist with the processing of vehicle transfer notification forms in respect to disposals, moves and new vehicles in service; advises appropriate department(s) of fleet changes and maintains related files and records.
May assist with the fleet insurance and licensing documentation including renewals, transfers, and cancellations; and tracks and issues municipal decals and commercial vehicle inspections. Maintains all accurate filing and updating relevant spreadsheets
Provides secretarial and clerical support to departmental staff, including:
prepares a variety of correspondence, reports, forms and specifications; and composes straightforward correspondence and inter-office messages on request or own initiative;
acts a receptionist, answers telephone, takes messages or redirects calls as appropriate, answers routine inquiries; and greets, announce and directs visitors to appropriate individual;
opens and distributes incoming mail, courier packages and inter-office messages and routes outgoing mail;
books catering, travel, accommodations and conferences for departmental staff as required.
Performs a variety of departmental clerical and file maintenance functions including the maintenance of fleet records, contract repair invoices, parking decal records; and related clerical support assignments including daily computer data entry.
Performs duties of a minor nature related to the above which do not affect the rating of the job. Requirements
Grade 12 graduation including courses in business communications and office practices.
Twelve (12) months directly related experience.
Fast, accurate keyboard skill including ability to format various types of correspondence, reports, forms (60 words per minute).
Solid knowledge of administrative procedures including filing systems, mail, communication systems, office equipment and the ability to organize work effectively.
Good command of English language and composition to respond to incoming calls and enquiries, correct spelling, punctuation and grammatical errors, and compose correspondence and inter-office messages.
Courteous, professional telephone manner.
Working knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint).
Preferred though not required to be familiar with other software in use in the fleet department such as a FMIS and SAP.
Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

Safety is our number one priority, and to maintain the health and safety of our employees and broader communities, we have a number of COVID-19 safety measures in place. This includes a requirement for all new employees to provide proof of full vaccination, prior to their first day of work or the start of their employment. And of course, we will consider an accommodation for anyone who’s unable to be vaccinated due to a protected ground as defined by th