Executive Assistant to The Vice President Academic

**ABOUT ST. MARY’S UNIVERSITY**:
St. Mary’s University is a dynamic and innovative teaching and research university located on a beautiful historic site. We provide affordable, accredited and highly valued degrees in the Liberal Arts, Sciences and Education. Founded in the Catholic Intellectual Tradition, and as the only independent Catholic university in Canada, St. Mary’s University prepares its students to live with integrity, compassion and confidence while embodying a compassionate commitment to ethics, social justice, and respect for diversity of opinion and belief. St. Mary’s became a proud member of Universities Canada in 2022, and has over 1000 full
- and part-time students, approximately 200 full
- and part-time faculty and staff, and an average class size of 25.

Located in Mohkínstsis (Calgary) on the ancestral territory of the Blackfoot Confederacy (Siksika, Kainai, and Piikani First Nations), the Tsuut’ina and Îyârhe Nakoda Nations, as well as the Metis Nation, Region 3, St. Mary’s is focused on developing the whole person: mind, body, and spirit.

Consistent with our Catholic values, St. Mary’s University is committed to fostering an institutional culture that values, supports, and promotes equity, human rights, respect, and accountability within our community. St. Mary’s is a university where all are welcome and inclusive excellence is important. We are committed to removing barriers for those who have been historically underrepresented or discouraged in our society.

**THE POSITION**:
This integral role supports the Vice President Academic (VPA) by providing professional and senior-level administrative services essential to the effective day-to-day operations and long-range planning of the Academic portfolio. In this fast-paced setting you will be interacting regularly with all members of Presidents Council, Institutional Research, Director of Research, Library, Office of the Registrar, Deans, Faculty, Support Staff, and students.. The incumbent will have strong communication and organizational skills, discretion and confidentiality, attention to detail, ability to manage complex tasks, and the ability to be proactive in the role and anticipate the needs and requirements of the VPA. You will also be a team-player, possess a “can do” positive attitude, and be able to perform the role with limited supervision.

**WHAT WILL YOU DO**:

- Provide a welcoming and stellar experience for all visitors to the Office of the VPA
- Provide administrative support to meetings and committees chaired by the VPA, including agenda preparation, minutes, follow-up, and related communications
- Support correspondence and communications from the VPA’s Office and the ongoing management of the VPA’s weekly calendar of meetings and appointments
- Liaison and support for the Presidents Office, other members of Presidents Council, and University initiatives as required
- Complete general office duties including, but not limited to, calendar management, booking travel arrangements, processing expense statements, some budget management, editing documents, maintaining and organizing files, etc.
- Support research and proposal writing as required

**QUALIFICATIONS & ATTRIBUTES**:

- An undergraduate degree or equivalent experience is required.
- A minimum of 5 years of progressively responsible senior administrative experience is required, with post-secondary experience a definite asset
- Ability to understand official University materials such as bylaws, policies and procedures, and the policy creation process
- Ability to balance complex priorities, deadlines, and other assignments while exercising good judgment, discretion, confidentiality, and professionalism at all times
- Project management skills to support existing and new initiatives
- Advanced Microsoft Office Suite skills
- Strong people skills and the ability to deal sensitively and effectively with a wide range of internal and external partners
- Maintaining a positive presence in the day-to-day operations of a busy office are essential
- Ability to promote and respect, St. Mary’s Catholic mission and identity
- Ability to promote equity, diversity, inclusion, and Truth and Reconciliation.

**WHAT YOU CAN EXPECT**:
As a part of the St. Mary's University family, eligible employees receive a competitive compensation package and comprehensive total rewards program that includes, but not limited to, a group benefits package, health spending account, RRSP matching, generous time off, and tuition remission. Compensation will be commensurate with qualifications and experience.

**APPLICATIONS**:

- We thank all applicants for their interest, however only those applicants being interviewed will be contacted. _**No phone calls please**_._

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbur