Event Planner

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- or equivalent experience
**Tasks**:

- Promote conference and meeting services or special events
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Prepare, present and manage budgets
- Solicit event donors
- Review bids and negotiate costs
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Book facilities for office personnel
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Manage Event Logistics
- Develop and implement business plans
**Computer and technology knowledge**:

- Google Docs
- Adobe Photoshop
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Tablet computer
- Adobe Illustrator
- InDesign
- MAC
**Area of work experience**:

- Business
**Security and safety**:

- Driving record check (abstract)
- Driver's validity licence check
- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Willing to travel
- Willing to travel for extended periods
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
**Own tools/equipment**:

- Cellular phone
- Computer
- Internet access
- Office equipment and supplies
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
**Screening questions**:

- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Workplace information**:

- Remote work available
**Financial benefits**:

- Bonus
- Gasoline paid
- Mileage paid
**Other benefits**:

- Learning/training paid by employer
- Team building opportunities
- Variable or compressed work week
**Support for persons with disabilities**:

- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
**Support for newcomers and refugees**:

- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
**Support for youths**:

- Offers on-the-job training tailored to youths
- Offers mentorship, coaching and/or networking opportunities for youths
- Provides awareness training to employees to create a welcoming work environment for youths
**Support for Indigenous people**:

- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
**Supports for visible minorities**:

- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring p