Administrative Assistant, Corporate Services

**About us**:
The College of Registered Nurses of Manitoba (the College) is the regulatory body for registered nurses in the province of Manitoba, dedicated to promoting excellence in nursing practice and ensuring public safety. The College was established in 1913 and is governed under The Regulated Health Professions Act which sets out our responsibilities.
- We regulate registered nursing practice in Manitoba
- We support RNs to provide safe, competent, and ethical care
- We set standards for education, registration, and practice
- We take action when the standards are not met

**Our Values**:

- **Trusted**:We act with integrity in every interaction as the best way to enhance our sustained regulatory impact and to ensure our standing as a reputable, trustworthy and unbiased partner
- **Progressive**:We seek progress, embrace risks and pursue innovative operational and regulatory practices to ensure our continued excellence and impact in a dynamic environment
- **Accountable**:We are transparent and take ownership for our actions, decisions and outcomes
- **Relationship Oriented**:We challenge the status quo for meaningful collaboration with partners and greater transparency and ease of navigation for applicants, registrants and the public

**Job Summary**:
Reporting to the Chief Financial Officer (CFO), the Administrative Assistant, Corporate Services provides administrative support to ensure the smooth day-to-day operations of the Corporate Services Team.

**Scope of this position**:

- Provides administrative support to the Corporate Services team.
- Prepares and organizes team logistics, including sending meeting invitations, room set up, organizing meeting room bookings, taking meeting minutes, providing technical support, and troubleshooting.
- Assists with ad-hoc projects, policies, documentation, and communication for the Corporate Services department.
- Assists the Operations Specialist with tasks related to building maintenance.
- Assists with the management of the contract database.
- Assists with processing vendor invoices and staff and committee expenses for reimbursement.
- Assists with filing monthly corporate credit card statements and receipts.
- Prepares invoices as required for NSF fees, reimbursements, fines and censure costs.
- Assists in processing registrant refunds, preparing financial reconciliations and working papers.
- Participates in month-end close activities, including preparation of journal entries and reconciliation of accounts.

**Education and experience**:

- Completion of a certificate/diploma in an administrative professional program or an equivalent combination of education and experience
- Minimum 2 years of office administration experience
- Experience in providing excellent customer service
- Demonstrated excellence in managing competing demands, effectively prioritizing tasks with attention to detail, in a priority changing and challenging environment
- Customer orientation and ability to adeptly respond to various personalities
- Detail oriented and the ability to plan or adjust to a variable workload
- Excellent communication and writing skills
- Excellent analytical and problem-solving skills
- Data entry and processing skills
- The ability to work as part of a team as well as independently
- Proficiency with MS Office, including Teams, SharePoint and Excel.

This position requires excellent organizational skills, flexibility, motivation to be self-directed, an ethical regard for confidentiality of information and professional presence.

To apply, please submit your resume and cover letter before noon on August 11, 2025.

THIS POSITION IS A FULL-TIME, PERMANENT ROLE.
- We_ _thank all who apply, but only those chosen for an interview will be contacted._

Pay: From $48,711.00 per year

**Benefits**:

- Company pension
- Employee assistance program
- On-site parking
- Paid time off

Work Location: Hybrid remote in Winnipeg, MB

Application deadline: 2025-08-11