Executive Assistant

2 days ago

Winnipeg, Canada WRHA Corporate Full time

**Requisition ID**: 384156

**Position Number**: 20064986

**Posting End Date**: Open Until Filled

**City**: Winnipeg

**Employer**: Winnipeg Regional Health Authority

**Site**: WRHA Corporate - 650 Main St

**Department / Unit**: Admin Support - CEO, COO & Board

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: 07/11/2025

**FTE**: 1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:
As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from Dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

**Experience**:

- Five years’ experience in a senior administrative position.

**Education (Degree/Diploma/Certificate)**:

- Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

**Qualifications and Skills**:

- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Typing speed 60 wpm.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Experience in scheduling and coordinating meetings.
- Ability to compose correspondence on behalf of senior managers.
- Experience recording and preparing minutes and agendas.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
- Ability to maintain a high-level of confidentiality.
- Previous healthcare experience would be an asset.

**Physical Requirements**:

- Required to work for long periods of time at a computer.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

  • Executive Assistant

    5 days ago

    Winnipeg, Canada Manitoba Child Care Association Full time

    The Executive Assistant is an all-encompassing administrative role that performs assignments delegated by the Executive Director based on long - and short-term organizational objectives. The Executive Assistant is required to maintain confidentiality and professionally interact with the public, staff, and community stakeholders. It is paramount that the...

  • Executive Assistant

    1 week ago

    Winnipeg, Canada Custom Helicopters Ltd Full time

    **Executive Assistant** Reporting directly to the President & CEO, the Executive Assistant is responsible for a broad range of administrative duties in support of the Senior Leadership Team (SLT) and the organization. This role includes managing daily activities, enhancing the efficiency of the leadership team, and proactively supporting overall...

  • Executive Assistant

    1 day ago

    Winnipeg, Manitoba, Canada Treaty and Aboriginal Rights Research Centre of Manitoba Full time

    Company DescriptionSince 1982, the Treaty and Aboriginal Rights Research Centre of Manitoba, Inc. (T.A.R.R.) has provided research and support services to Manitoba First Nations. The organization focuses on First Nation history, Indian Trust Funds, and land claims, including historical research and technical support for Treaty land entitlement issues. Other...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Native Addictions Council of Manitoba Full time

    **Position Title**:Executive Assistant **Classification**:Full Time Permanent Position with possible overtime **Location**:1970 Main Street, Winnipeg, MB R2V 2B6 Background: Are you an organized, self-motivated, and detail-oriented individual passionate about supporting Indigenous peoples? We are looking for an Executive Assistant to provide comprehensive...

  • Executive Assistant

    6 minutes ago

    Winnipeg, Canada Heidi headhunting Full time

    **Responsibilities**: - Manage executive calendars and schedule appointments - Coordinate meetings, conferences, and travel arrangements - Prepare reports, presentations, and correspondence - Conduct research and compile data to support executive decision-making - Handle incoming and outgoing communications on behalf of executives - Perform general clerical...

  • Executive Assistant

    3 days ago

    Winnipeg, Canada Sara Riel Inc. Full time

    Reporting directly to the Chief Executive Officer, the Executive Assistant provides high-level administrative support by conducting research, structuring meetings virtually and in person, taking minutes, handling information requests, liaise to the Sara Riel Inc and Foundation Boards, website development and maintenance, IT functions and performing clerical...

  • Executive Assistant

    1 week ago

    Winnipeg, Canada Paterson GlobalFoods Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    2 days ago

    Winnipeg, Canada Bison Janitorial Services LTD Full time

    _**Executive Assistant**_ - **Full-Time | Winnipeg | $20/hour | Monday-Friday, 9:00-5:00 | Benefits Included**_ - Bison Janitorial Services Ltd., a family-owned company with 30+ years in business, is looking for a _**full-time Executive Assistant**_. You’ll be the first point of contact for visitors and callers, providing professional and friendly support...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Jewish Child and Family Service Full time

    **Job Overview** **Executive Leadership & CEO Support** - Serve as the primary support to the CEO, managing priorities, schedules, deadlines, and follow-up across a broad portfolio. - Act as a trusted gatekeeper and liaison, exercising discretion and judgment in managing communications, requests, and access to the CEO. - Anticipate needs by preparing...

  • Executive Assistant

    3 days ago

    Winnipeg, Manitoba, Canada Neptune Properties Inc. Full time

    COMPANY PROFILE:JoinNeptune Properties, a Winnipeg-based family-owned commercial real estate acquisition and holding company rooted in our core values ofRelationships, Pride, and Growth.We're currently seeking a detail-oriented and motivatedExecutive Assistantto join our team on a temporary basis while our currentExecutive Assistant is on maternity leave...