Accounts Payable Technician

Posting Number

**Posting Number**
- SS0596
- Position Information

**Division**
- Finance & Facilities

**Department**
- Finance

**Supervisor Title**
- Manager, Procurement & Financial Services or designate

**Location**
- Comox Valley(CV)

**Posting Type**
- Internal Only Posting

**Position Status**
- Temporary

**If Others, please specify**

**Desired Start Date**
- 02/03/2025

**Position End Date (if temporary)**
- 07/11/2025

**Weekly work schedule (please indicate the start and end times for each day of work)**

**%**
- 25

**Pay Grade**
- H: $30.44 - $32.30

**Position Summary**
- Reporting to the Procurement Manager, Financial Services or designate, the Accounts Payable Technician is responsible for the accurate and timely processing of invoices, cheque requisitions, and expense reimbursements in accordance with College policies and procedures. Duties include the disbursement of payments, reconciling statements, and responding to vendor enquiries. The Accounts Payable Technician is aware of the Mission and Values of North Island College and incorporates and practices the values in the performance of his or her duties.

**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**

**Working as part of the Finance department the Accounts Payable Technician will**:
1. Receive, review and verify incoming accounts payable mail including supplier invoices, credit notes, purchase requisitions, cheque requisitions, cash advances, petty cash, employee travel, PD and CD reimbursement forms, etc.
2. Enter accounts payable data into Colleague for all purchases using the appropriate procedures.
3. Create the appropriate pay documentation for each payment type: paper cheques, EFT bank files, and international wire transfers, access the on-line bill payment software and input the payment details, and process the internal transfers.
5. Reconcile disputed/problems, void invoices, cancel cheques, and issue stop payments via on-line bank access.
6. Monitor and maintain blanket purchase orders and recurring payments.
7. Initiate vendor setup and maintain up-to-date vendor records in financial database.
8. Reconcile vendor statements to Colleague data, identify, investigate and resolve discrepancies.
9. Reconcile College-issued VISA statements to Colleague data identify, investigate and resolve discrepancies
10. Reconcile specified general ledger accounts on a monthly basis and prepare accounts payable reports as required.
11. Maintain spreadsheet of North Island College Professional Development co-ordinate with Human Resources.
12. Maintain filing system of accounts payable documents and reports.
13. Perform month-end and year-end procedures.
14. Maintain up-to-date procedure manuals that cover in detail all aspects of the duties of the position.
15. Perform other related duties as assigned by Supervisor.

**Required Education & Experience**
- 1. Completed Business Administration Diploma with accounting specialization or equivalent.
2. Minimum two years of current Accounts Payable experience in an organization of substantial size, preferably in a public sector environment.

**Required Knowledge Skills & Abilities**
- 1. Experience working with a financial database; Colleague experience an asset.
2. Intermediate knowledge of MS Office suite, including Word and Excel.
4. Strong attention to detail and accurate data entry skills.
5. Excellent analytical and problem solving skills.
6. Ability to adapt to a changing work environment.
7. Ability to positively contribute in a team environment, as well as use initiative and work independently.
8. Strong organizational and time management skills.
9. Excellent oral and written communication skills.
10. Proven customer service skills and the ability to interact with people with tact and diplomacy.

**Special Instructions to Applicant**
- Posting Detail Information

**Posting Open Date**
- 01/22/2025

**Posting Close Date**
- 01/28/2025

**Open Until Filled