Accounting Assistant

5 days ago

Woodstock, Canada Maglin Site Furniture Inc Full time

We are a site furniture company that believes placemaking can transform spaces into experiences. People are at the heart of what we do - those who use our products to enhance their daily lives, the professionals that select our products for design and durability, and our staff whose creativity and commitment make it all work.

Our site furniture is made to meet the need for contemporary outdoor amenities that are aesthetically pleasing while environmentally friendly. From benches and bollards to bike racks and receptacles, we strategically configure and thoughtfully customize adaptable solutions that will enhance any area. Plus, we do it all using materials that the earth would appreciate.

About the position:
In order to support our continued growth we are looking to expand our accounting and finance department.

The Intermediate Accountant performs general accounting duties, support, and vacation coverage for other Finance functions such as Payroll / AR / AP / Credit.

SPECIFIC ACCOUNTABILITIES
- Ensure that bank reconciliations are completed weekly
- Assist with month end closing journal entries
- Complete GL reconciliations such as Prepaids / Depreciation / Deferred Revenue / etc.
- Provide supporting documentation during audits
- Review sales commissions calculations
- Compliance reporting for all state/provincial and Federal government reportings (Monthly / Quarterly / Annual)
- Other duties that may be assigned by the Controller

SUPPORTING FUNCTIONS

**Payroll**
- Process payroll in a timely manner
- Prepare payroll - data entry in ADP (Expenses, Payroll Adjustments, Rates Changes etc.)
- Prepare Employer Health Tax & Workers Compensation remittances (monthly) and submit to Controller for review
- Prepare payroll journal entries

**Accounts Receivable / Credit**
- Respond to customer’s requests, process customer payments, send Statement of Accounts to ensure no outstanding balances on customer accounts
- Receive and record payments in Visual. Use BMO Deposit Edge Scanner to deposit checks for Canadian customer payments.
- Process Credit Applications, run credit reports, collect and contact required credit references.
- Complete W9 requests
- Completion of waivers and releases

**Accounts Payable**
- Enter and upload vendor invoices into accounting software system
- Research and resolve invoice discrepancies and issues
- Review set up of new vendors in Visual once approved vendor information form is received from Accounts Payable Clerk and filed in vendor unpaid folder.
- Ensure that accounts payable are paid in a timely manner
- Prepare bi-weekly EFT/cheque runs by entering in payment scheduler in Visual

**REQUIREMENTS**:

- Minimum 3 years experience in an accounting department
- Possess at a minimum Diploma in Accounting
- Payroll experience

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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