Accounting Assistant

Come work & play in beautiful Muskoka Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to 'Create happiness by offering incredible Muskoka experiences to our guests and team.''

Assistant Accountant

Are you financially inclined, have a sense of urgency and attention to detail? Taboo Muskoka is looking for a full time Assistant Accountant. Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to 'Create happiness by offering incredible Muskoka experiences to our guests and team.''

The Assistant Accountant is responsible for various tasks within the Accounting Department such as verification, billing and collection of all revenues relating to Resort & Golf group business, while complying with all credit and collection policies and procedures. The position is also responsible for assisting the Resort/Golf Accountant with the month end entries and reconciliations

KEY RESPONSIBILITIES
- Prepare invoices from Resort, Golf group business.
- Complete credit checks on new group business. Prepare credit limits report for approval.
- From signed group contracts, prepare group overviews and advance deposit reports.
- Ensure the approved credit limits are entered into the group’s master account in Maestro on the morning of the group’s arrival.
- Review daily, the credit limits against posted charges for all groups to ensure credit limits have not been exceeded. All exceptions are to be reported to the Managing Director, Director of Finance and Sales Manager and approval is to be obtained to increase the credit limit.
- For signed contracts, review the sales/catering department’s pro-forma invoice for accuracy and completeness.
- Prepare and circulate, weekly, a report of all outstanding advance deposits and those due in the coming week. Invoices should be reviewed for changes that would affect the amount of the next advance deposit payment.
- Ensure that Advance Deposits installments due 30 days prior to a wedding or social function arrival are paid by certified cheque, banker’s draft, cash or valid credit card.
- Prior to departure of the group, review all relevant documents to validate revenue calculations. Notify sales/catering department of any discrepancies and identify unrecorded revenues such as no shows and attrition.
- Confirm receipt of billing invoice, inquire if there are questions, and determine when payment can be expected.
- Process credit card payments and post all payments to appropriate accounts.
- Prepare Aged Receivable report with comments weekly.
- Pursue and collect delinquent accounts as outlined in the Resort Credit Policy with the full knowledge and approval of the Senior Resort / Golf Accountant and Director of Finance.
- Maintain files for all group events.
- Maintain a log of collection activities.
- Maintain close working relationship and communication with the Sales, Catering, Front Office and Reservations Departments regarding pending and current billings.
- Work closely with the Sales, Catering, Front Office, and Night Audit staff to answer all customer inquiries on a timely basis.
- Count, reconcile and summarize, daily before noon, all cash receipts submitted by Resort team members.
- Maintain, daily, an over and short log by Resort and report all variances in excess of $10.00 to the Director of Finance, the Senior Resort / Golf Accountant, and the appropriate Department Head.
- Follow-up with applicable Department Head to determine how and when a shortage is to be recovered.
- Prepare, daily, before 2 p.m., a cash bank deposit and forward to Senior Resort / Golf Accountant for further handling.
- If required, every 2 weeks prior to payroll processing prepare a summary of any outstanding shortages that need to be deducted from a team member’s bi-weekly pay. Forward the summary to Senior Resort / Golf Accountant for review and approval. Upon approval forwards to Payroll Department for deduction from the team member’s next bi-weekly pay
- Maintain adequate records of cash gratuity funds and disburse with signature to applicable Resort and Golf team members every Thursday of each week.
- Daily, updated and verify daily revenue reports (DFR) and forward to Department Heads
- Bill all permanent folio accounts o a monthly basis
- Assist the Resort/ Golf Accountant with monthly reconciliations.
- Assist the Resort/Golf Accountant with month end entries
- Assist in the training Seasonal of Accounts Payable clerk and development of training manual.
- Assist in the verification of monthly & yearly inventories.
- Complete any other tasks assigned by the Senior Resort / Golf Accountant.

ADDITIONAL RESPONSIBILITIES - WINTER
- Receive, prepare, and submit invoices for approval from appropriate Department Head and ensure invoices are returned on a timely basis. Match with Purchase Orders and Packing Slips.
- Ensure vendor/supplier invoices are accurate.
- Report any invoice discrepancies to the Senior Resort / Golf Accountant and i