Administrative Assistant

2 weeks ago

Stayner, Canada Stayner Care Center Full time

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 7 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 50 years of experience in the dynamic senior care sector. The Administrative Assistant is responsible for supporting the day-to-day general office administration operations. In addition, this position will provide frontline reception and will be the key liaise with service providers, clients, and customers.

Our offer to you may also include:

- Health, Welfare and Dental Benefits
- Pension program where we match contributions and invest in your future
- Referral bonus
- Assistance with tuition
- Skill development and internal advancement = growth in your career
- Awards and recognition programs and team appreciation events
- Exclusive discounts on products,services and travel

As an Administrative Assistant is responsible for supporting the day-to-day general office administration operations. In addition, this position will provide front line reception and will be the key liaise with service providers, clients, and customers.

**Main Duties and Responsibilities**:

- Act as first point of contact for the organization with regard to telephone and in-person inquiries from residents, family members, community partners and other parties
- Refer all inquiries to the appropriate individuals or departments across the organization
- Provide the home with IT support
- Bi-weekly preparation and processing of payroll
- Maintains Resident Census and billing records
- Monitor inbound/outbound mail and courier
- Establishes working and filing systems to ensure office documentation meets legal and legislative standards
- Assists in maintaining resident trust accounts, administrator’s account and petty cash
- Reconcile cash floats (ex. bar, tuck)
- Responsible for Bank Deposits
- Assist in preparing resident agreements
- Assist in marketing related activities
- Participates actively in morning huddles and management meetings as required
- Must actively participate in ongoing educational opportunities
- Maintains office supply inventory
- LTC Only - Assist Director of Care in obtaining employee file documentation requirements
- Other duties as assigned

Please note, all applicants must be legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on proof of full vaccination against COVID-19, a screening for tuberculosis, a receipt of a current criminal reference check, including vulnerable sector screening and two ( 2 references.)

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

We thank all applicants for their interest. However only those selected for further consideration will be contacted.

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