Foreign Activities Manager

The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science and healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation and empowerment and drive positive change within these critical sectors in Canada and Israel.

We are looking for a highly organized Foreign Activities Manager to support our work in Israel and Canada. This role is central to ensuring the Foundation’s foreign activities are executed with integrity, transparency, and in full compliance with legal and regulatory requirements. Working closely with the Chief Legal Officer and grants teams, the Foreign Activities Manager will oversee a diverse portfolio of projects and grants, manage stakeholder relationships, and contribute to the development and implementation of compliance frameworks and risk management strategies.

This position is best suited for someone with a work or education background in regulatory compliance in the philanthropic space. However, if that kind of work sounds interesting to you, and you have the capacity to learn new skills, and a passion for the kind of work we do, we would still encourage you to apply.

**Key Responsibilities**:
**_ Legal and Regulatory Compliance_**
- Collaborate with the Chief Legal Officer and grants managers in Canada and Israel to develop, implement, manage, and assess comprehensive legal compliance programs for the organization in connection with its work in Israel
- Conduct due diligence reviews and risk assessments with potential and existing intermediaries and grantees
- Review intermediary and grantee reports, including financial reports (with the assistance of a bookkeeper), to ensure they meet regulatory requirements and Foundation standards, and work with organizations to bring their reporting into full compliance
- Regularly review reporting with the Chief Legal Officer and grants managers to identify gaps and deficiencies, determine what additional information is required, and ensure that reports are complete
- Regularly follow up with organizations to ensure that compliance needs and goals are met
- Help ensure Foundation books and records meet regulatory standards and assist in tracking and maintaining accurate records of compliance activities, ensuring accountability across all teams
- Work with the Chief Legal Officer and grants managers in Israel and Canada to conduct regular assessments to identify and address potential issues and risks, including proactively assessing processes, practices and documents
- Keep abreast of changes in the regulatory environment and update internal stakeholders accordingly
- Assist in the development and implementation of risk management strategies

**_ Grants and Project Administration_**
- Manage a diverse portfolio of projects, activities and grants throughout their lifecycle, from intake to payment processing to report monitoring and evaluation, using the Foundation’s database for grants work
- Manage project lifecycles by tracking activities and milestones to ensure all intermediaries meet the agreement's terms on schedule
- Work within the structure of the Azrieli Foundation’s grant-making process, policies and strategic framework to ensure that proposals and documentation put forward by identified organizations may be appropriately reviewed and considered by the Azrieli Foundation’s Board of Directors
- Data management in connection with our foreign activity work
- Assess the performance and outcomes of work to assist in Board decision-making about future projects

**_ Stakeholder Engagement and Relationship Management_**
- Collaborate closely with cross-functional teams in Israel and Canada to ensure that foreign activity processes, policies and procedures align with Foundation requirements
- Conduct onboarding meetings with intermediaries to explain reporting requirements and compliance obligations
- Hold regular meetings with intermediaries to discuss project activities, agreement amendments, and reporting obligations
- Work with relevant stakeholders in Israel and in Canada to address complex foreign activity issues as they arise
- Facilitate internal discussions to review prospective projects, opportunities, and priorities

**_ Training, Administration, and Internal Support_**
- Participate in the development of agreements for new projects in collaboration with the Chief Legal Officer
- Provide training and guidance to internal teams on foreign activity matters, processes and best practices
- Develop and deliver materials for internal and external use to promote awareness of the Foundation’s compliance obligations and expectations
- Prepare and submit regular reports to management and relevant stakeholders on foreign activity work, compliance activities, and internal evaluations
- Monitor and evaluate the effectiveness of the Foundation's foreign activities program and make recommendations for process improvement

**Qualificati