Human Resources

**Position Title**:Human Resources & Payroll Representative
**Reports to**:Director of Administration
**Employment Status**:Full-time (In-Office Position)
**Rate of Pay**:$28 per hour

**Position Summary**

The Human Resources & Payroll Representative is responsible for the day-to-day operations of the HR functions and payroll administration within the Mennonite New Life Centre. This role provides clerical, administrative, and technical support to the HR and Finance functions, ensuring accurate maintenance of employee records, timely payroll processing, compliance with legislation, and support for organizational policies and initiatives. The position works closely with various departments to ensure the smooth flow of employee data, adherence to internal processes, and delivery of professional, ethical, and culturally sensitive services. We utilize the Peninsula HR and Health & Safety system, Payworks. The HR employee must use and maintain the records, including HR training.

**Essential Duties**

**Human Resources Administration**
- Maintain and update the HR database, payroll platform, and employee records (hard and soft copies).
- Manage time and attendance systems and review absence records.
- Draft employee correspondence, contracts, and related documents.
- Review and revise HR policies, procedures, and standard forms.
- Support HR strategy initiatives, change management processes, and organizational development.
- Support the annual and bi-annual performance review process.
- Assist the Executive Director, Directors, and Managers in managing employees’ conflicts.
- Coordinate and facilitate training and professional development initiatives.
- Assist the Health & Safety Committee with scheduling meetings, taking minutes, and conducting monthly audits.
- Join the Social and Professional Development Committee.

**Payroll Administration**
- Manage Pay works payroll software, including setting up employee profiles and maintaining payroll records.
- Gather, calculate, and input payroll data, ensuring accuracy of earnings, deductions, benefits, and accruals.
- Ensure adherence to federal and provincial payroll laws and employment standards.
- Prepare and submit ROEs, T4s, and other necessary payroll reports.
- Calculate and submit RRSP contributions and confirm health and dental coverage eligibility.
- Address payroll discrepancies and respond to employee payroll-related questions.
- Prepare payroll-related accounting entries and reporting for internal and external stakeholders.

**Collaboration & Reporting**
- Work collaboratively with Accounting, Payroll and Program teams to ensure accurate benefits and payroll management.
- Prepare regular HR and payroll reports, including leave balances and benefit summaries.
- Participate in organizational committees and events.
- This is an in-person role, 5 days per week.

**Minimum Qualifications**
- Diploma or degree in Human Resources, Accounting, Payroll Administration, or a related field.
- Payroll Compliance Practitioner (PCP) certification preferred.
- Minimum of 2 years of experience in HR and/or payroll administration, preferably in a non-profit or multi-departmental environment.
- Knowledge of Canadian payroll laws, regulations, and Ontario employment standards.
- Proficient in English communication and writing skills.
- Experience with payroll software (Payworks) and accounting systems such as QuickBooks.
- Strong proficiency in MS Office (Word, Excel).
- Excellent interpersonal, communication, and problem-solving skills.
- Ability to maintain confidentiality, work under pressure, and manage multiple priorities.