Booking Coordinator

3 days ago

Saskatoon, Canada Metis Nation Saskatchewan Full time

**POSITION TITLE**: Booking Coordinator

**DEPARTMENT**: Administration

**CLASSIFICATION**: MGO-05

**SALARY RANGE**: Starting at $56,100.00 Per Annum

**POSITION TYPE**:Full-time, Permanent

**LOCATION**: Saskatoon

**ACCOUNTABLE TO**:Deputy Chief of Administrative Transformation

**Brief Overview**:
Under the direction of the Deputy Chief of Administrative Transformation, Métis Nation-Saskatchewan is seeking a strong team player committed to quality service, to carry out all internal travel bookings for MN-S. This full-time position will be based at the Métis Nation Saskatchewan office in Saskatoon, SK.

**Key Responsibilities**:

- Responsible for all travel bookings for MN-S; accommodations, car rentals and flights.
- Develop and present pricing and service options for large purchases (hotel room blocks, airline ticket blocks, corporate events, etc.), including saving analysis, vendor offering comparisons, and solution recommendations.
- Negotiate prices, terms and conditions, and services, including contract reviews.
- Ensure compliance with MN-S travel policies, procedures, regulations, and guidelines.
- Maintain internal tracking documents, spreadsheets, and create reports.
- Collaborate with other departments and ministries to understand their travel requirements.
- Be available for on-call requests and troubleshooting during travel.
- Assist Event Coordinators with event bookings and logistics.
- Liaise with finance department to reconcile invoices and financial statements to ensure proper cost coding.
- Provide meeting supports for Sr. Management.
- Administrative support and additional duties as assigned by the Administration Manager and/or designate.

**Qualifications**:

- Minimum 3-5 years experience in an administrative role or other similar position.
- An undergraduate degree in business, office administration, or a related field.
- Advanced computer skills including knowledge of Adobe and Microsoft Office programs Outlook, Word, Publisher, Excel, and PowerPoint.

**Knowledge and Skills**:

- Knowledge of Métis culture
- Knowledge of office policies and procedures
- Strong communication skills including speaking, writing, and active listening skills.
- Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
- Proficiency with basic office equipment (i.e. fax, photocopier, digital camera, shredder, and scanner)
- Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
- Willingness to work within a team environment.
- Professional telephone etiquette
- Exceptional written and oral communications skills
- Excellent work attendance
- Sound problem solving and decision-making skills as well as attention to detail.
- Interpersonal skills and an ability to demonstrate tact and diplomacy in difficult situations.
- Embrace challenges and areas of rapid growth.
- Resiliency in dealing with changing schedules, timelines, and financial priorities.
- Adaptive to governmental priority shifts

**Additional Requirements**:

- Valid Saskatchewan driver’s license and access reliable transportation
- Must undergo a Criminal Record Check with the Vulnerable Sector
- Please submit resume, references, and cover letter **by 11:59pm on January 5, 2025.

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