Real Estate Administrative Assistant

1 week ago

Kanata, Canada ReMax Hallmark Jenna & Co. Group Realty Full time

**Overview**

Are you an **organized, detail-oriented professional** with a passion for real estate? Do you thrive in a **fast-paced, high-energy environment** where no two days are the same? Jenna & Co. Group Realty is **expanding**, and we’re looking for a **Real Estate Administrative Coordinator** to keep our team running at full speed while ensuring a seamless experience for our clients.

**Why Jenna & Co.?**

**Dynamic & Supportive Team**: Work with top real estate professionals who are committed to excellence and growth.
**Career Growth Opportunities**: Develop your skills in a high-energy, fast-growing real estate team.
**Make an Impact**: Your role is essential to our team’s success—your ideas and contributions matter
**Fun & Engaging Work Environment**: Be part of exciting real estate events, innovative marketing campaigns, and a team that values work-life balance.

**Responsibilities**
- Maintain organized files and documentation related to property listings, transactions, and client communications.
- Assist in scheduling appointments, showings, and open houses while coordinating with clients and team members.
- Utilize Google Suite for document creation, spreadsheets, and presentations to support the team’s needs.
- Perform proofreading of documents to ensure accuracy and clarity before distribution.
- Handle administrative tasks such as data entry, maintaining office supplies, and managing correspondence.
- Collaborate with other team members to ensure seamless communication and workflow within the office.
- Transaction Management: Oversee listings, offers, and closing documentation.
- Social Media & Marketing: Manage online listings, promote events, and create engaging content.
- Event Coordination: Plan and execute real estate events, coordinating with vendors and organizers.
- File & Paperwork Management: Keep all documents and databases up to date.
- Signage & Advertising: Arrange property signs, marketing materials, and online promotions.
- Client Coordination: Communicate with buyers, sellers, and our internal team to ensure a seamless experience.

**Experience**
- Previous experience in an administrative role is preferred; experience in a Real Estate office setting is a plus.
- Familiarity with file management systems and front desk operations is essential.
- Strong phone etiquette skills are required for effective client interaction.
- Experience with QuickBooks or similar accounting software is beneficial but not mandatory.
- Excellent proofreading skills with attention to detail are crucial for maintaining high-quality documentation.
- A proactive attitude towards learning new skills and adapting to the fast-paced environment of real estate is highly valued.

Join our team as a Real Estate Assistant where you can grow your career while making a significant impact in the real estate industry

Pay: $42,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Flexible schedule
- On-site parking
- Work from home

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Language**:

- Mandarin (preferred)

Work Location: Hybrid remote in Kanata, ON K2M 2G9

Expected start date: 2025-03-31

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