Executive Assistant

2 weeks ago

Kitchener, Canada REMAX Full time

**Job description**

Experience in the following:
1-2 years of Property Management **is an asset**, including advertising and showing rental properties, preparing leases, preparing and serving tenant notices, tracking rental payments, and preparing income/expense statements

1-2 years of Real Estate Administration **( Mandatory) **including preparing listing agreements, broker loading, submitting trades, proficient with docusign and MS office, TREB, prepare amendments and notices, prepare feature sheets

Experience in Mortgages **is an asset**, with the ability to prepare commitment letters, communicate with brokers and borrowers, track interest payments, prepare renewals

Finance/Bookkeeping background is an asset

**Skills and Abilities**:
Previous experience in the real estate industry as an administrator is an absolute **MUST**

Experience of clerical duties such as: filing, organizing, correspondence, booking appointments, managing databases

Computer literacy is a **MUST**; proficient with computer systems such as office suite programs; MS Office is mandatory, Google drive, Outlook, and basic computer skills.

High attention to detail

Multi-tasking

Strong time management capabilities

Outstanding speaking and written communication skills

Knowledge of Landlord Tenant Act

**Duties and Responsibilities**:

- **Real Estate Administration**_

Prepare listing paperwork (Webforms) through PDF or DocuSign; prepare offers

Schedule photos/virtual tours

Producing feature sheets and inputting new listings into database: Matrix (and TREB if required)

Communicate with agents, mortgage brokers, lawyers on regular basis

Prepare waivers/amendments

Order status certificates for condo properties

Schedule open houses; set up auto searches for clients
- **Property Management**_

Prepare and submit rental license apps (Waterloo only)

Create and maintain fire safety plan

Advertise rentals/show rental properties

Create leases (residential and commercial)

Meet with potential tenants (mainly residential) to sign lease and collect deposits

Prepare and serve legal paperwork when required: N4 and N8

Track all incoming rents and rent increases; serve rent increases to tenants by required date; track expenses on all rental houses

Prepare income and expense statements for specific rentals

Maintain rent rolls for both commercial and residential tenants
- **Mortgages**_

Prepare mortgage commitment letters (including calculating interest payments)

Communicate with brokers or borrowers when required

Track interest payments received, loan due dates and required paperwork

Prepare mortgage renewals when required

Maintain commitment tracking spreadsheet
- **General/Miscellaneous**_

Keep track of payroll deductions and ensure payments to specific agencies are sent out

Ability to maintain appointments and keep track on calendar

May have to work outside business hours

We thank all applicants, however only those considered will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $25.00-$30.00 per hour

Schedule:

- Monday to Friday

Work Location: One location

  • Executive Assistant

    2 weeks ago

    Kitchener, Canada Independent Living Waterloo Region Full time

    Independent Living Waterloo Region (ILWR) is a non-profit organization dedicated to supporting people with disabilities in living indepdendent lives. **JOB OPPORTUNITY**: **Executive Assistant** **Position Summary**: Independent Living Waterloo Region is seeking an Executive Assistant who is committed to the highest quality of service for people in our...

  • Executive Assistant

    2 weeks ago

    Kitchener, Canada Conestoga Cold Storage Full time

    **Job Title**: Executive Assistant **Company**: Conestoga Cold Storage Limited **Location**: 299 Trillium Drive, Kitchener, ON **Employment Type**: Full-Time, Permanent **Department**: Executive Office **About Conestoga Cold Storage**: Conestoga Cold Storage is a Canadian leader in refrigerated warehousing and logistics services. With a strong commitment to...

  • Executive Assistant

    5 days ago

    Kitchener, Canada Kitchener Public Library Full time

    **Who we are** Kitchener Public Library welcomes our community to engaging spaces where people connect, ideas flourish and lives are transformed. Our values are a reflection of who we are and what we strive for as a library. The principles of equity, inclusion and belonging are present in all that we do. Everything from our spaces to our services is...

  • Executive Assistant

    3 days ago

    Kitchener, Canada Grand River Hospital Full time

    **Location**:Forty Green **Work Type**:Full Time **Shift**:Monday to Friday - Days (flexible hours are required) **Summary**: Reporting to the Vice President, Clinical Services & Chief Nursing Executive (CNE) and to the Vice President People, Communications & Engagement this role will provide confidential, executive administrative support including:...

  • Executive Assistant

    1 day ago

    Kitchener, Canada Compass Real Estate Advisors Full time

    This Executive Assistant is the master of systems, consistently seeking new, innovative, and efficient business processes that save time and money. As a key leader in the Expansion Hub, the Executive Assistant increases the ability of the Hub to process transactions, freeing the Expansion Partners to focus more on generating transactions than closing them....

  • Executive Assistant

    2 weeks ago

    Kitchener, Canada VCT Group Full time

    Position**:Executive Assistant** Location: Kitchener, ON Compensation: $60k - 70k Annual Starting Salary, depending on experience and qualifications. Additional Benefits: Company bonus program, competitive health benefits plan, RRSP matching, generous vacation allowance, and staff discounts for solar and EV charging systems. At VCT Group we help our...

  • Executive Assistant

    1 day ago

    Kitchener, Canada Grand River Hospital Full time

    **Location**:KW Campus **Work Type**:Full Time **Shift**:Non Union In April 2024, the Boards of St. Mary’s General and Grand River Hospitals both independently voted in favor of a voluntary merger of the Hospitals to form a new hospital organization. This evolution of our partnership will occur alongside our joint redevelopment work, as we strive to...

  • Executive Assistant

    2 weeks ago

    Kitchener, Canada eHealth Centre of Excellence Full time

    **Program Overview**: The eHealth Centre of Excellence (eCE) develops, implements, and advances digital health tools and services - such as eReferral, eConsult, Virtual Care, Online Appointment Booking, Patient Forms, EMR Tools, and Automated Solutions - to better serve clinicians and patients across the province. We advocate for the continued and improved...

  • Executive Assistant

    3 days ago

    Kitchener, Canada Control Janitorial Inc Full time

    Executive assistant. Mainly work from home. Must have knowledge of Microsoft programs. **Job Type**: Part-time Pay: $22.00 per hour Ability to commute/relocate: - Kitchener, ON N2M 5B6: reliably commute or plan to relocate before starting work (required) **Experience**: - Microsoft Excel: 1 year (required) - Microsoft Powerpoint: 1 year...

  • Executive Assistant

    3 days ago

    Kitchener, Canada Walterfedy Full time

    Role At a Glance Executive Assistant is responsible for providing comprehensive support to the Business Unit Leaders at WalterFedy. This position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality. You’ll Love This Role If - You are customer service focused - You work...