Office Coordinator

16 hours ago

Montréal, Canada Goalcast Full time

**ABOUT GOALCAST**

Are you looking to live the impossible, tell powerful stories and step out of what's comfortable? Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 40 million people and a monthly viewership of over 500 million, our video\ deeply impact lives across the globe. Each one is made to help people recognize their potential, make the tough choices required to change, and live the impossible.

**JOB DESCRIPTION**

We are looking to amplify our impact and are currently looking for an Office Coordinator to join our growing team If you are resourceful, innovative,proactive and is someone who has a keen interest in streamlining office operations, then this is the role for you You will be working closely with our People and Culture Lead and CFO and will be responsible for the smooth running of our office, updating files, accounts payables and acting as the point of contact among executives, employees, freelancers and vendors.

**What you will be working on**:

- Upkeep with daily office management tasks such as answering phone calls, mail & packages, ordering office supplies and equipment.
- Responsible for vendor and building management, assuring the office is up to code with health and safety standards, subscriptions and more.
- Coordinate employee assets, IT requests (3rd party) and general office operations
- Support the People & Culture team with new hires, onboarding and other HR processes
- Support the Accounts Payable manager in weekly payment processing and bookkeeping
- Help organize events, travel accommodations and overall employee experience

**What you will bring**:

- Excellent time management skills with the ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest operational improvements
- Knowledge of accounts payable/bookkeeping is an asset

**What you will need**:

- 1-2 years minimum experience as an Executive Assistant, Office Manager or similar role
- Proficient with Excel and Microsoft Office Tools (PPT, Word, Onenote)
- DEC/Cegep Degree is required
- Fluent in English and French
- Proficient in Google Suite (Asset)
- Experience with Start-ups (Asset)

**Benefits**:

- Flexible schedule (hybrid)
- Allowance for Physical Fitness (Gym, personal training, massotherapy and more )
- Allowance for Self Development activities ( coaching, therapy, art classes and more )
- 15 vacation days and working holiday opportunities
- Unlimited sick/personal days
- Access to Dialogue, a virtual clinic for you available on your first day
- Employee stock option opportunities (ESOP)
- Transportation benefits such as shared parking and public transportation (STM) reimbursements.
- Full Access to our In house gym/sauna
- Goalcast team wide events

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