Data Entry Administrator

2 weeks ago

Markham, Canada CES Transformers Full time

**Position**: Data Entry Administrator

CES Transformer is a growing transformer manufacturer located in Markham, Ontario. Operating for over 35 years, CES is focused on the future and growth of the company. We are looking for a full-time team member for the role of Data Entry Administrator to add to our motivated, entrepreneurial, and energetic team.

**Scope of Position**

The Data Entry Administrator’s primary responsibility is to accurately enter and process various sales and engineering-related documents such as quotations, and accounting-related documents such as invoices into the company’s databases. This includes verifying and validating customer information and sales data to ensure accuracy, collaborating with the engineering and sales team, and other departments, maintaining and updating customer records, and providing administrated support as needed.

**Responsibilities**
- Accurately enter and process sales orders, work orders, quotations, invoices, and other related documents into the company's system in a timely manner
- Verify and validate customer information and sales data to ensure accuracy
- Respond to customer inquiries and resolve any order or billing discrepancies
- Manage packing slips and shipping quotations
- Collaborate with the sales team and other departments to ensure timely and accurate processing of orders and invoices
- Maintain and update customer records and sales data in the company's database
- Assist with month-end closing procedures, including generating sales reports and reconciling sales data
- Provide administrative support to the sales team as needed
- Other responsibilities as assigned.

**Qualifications**:

- High school diploma or equivalent
- Minimum of 5 years of experience in data entry or a related field
- Proficiency in Microsoft Office Suite, particularly Excel and Word
- Strong attention to detail and accuracy
- Ability to multitask and prioritize work in a fast-paced environment
- Excellent communication skills and customer service skills
- ERP experience - NetSuite preferred.

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off

Schedule:

- Day shift

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Data entry: 10 years (preferred)

Work Location: In person

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