HR and Office Assistant

2 weeks ago

Surrey, Canada International Water-Guard Industries Inc. Full time

**Job Summary**

We are seeking a professional, friendly, and highly organized HR & Office Assistant to support the day-to-day operations of our head office in Surrey, BC. This dual-role position blends front desk reception duties with key administrative support for the Human Resources team.

This is a perfect opportunity for someone looking to start a career in Human Resources. Whether you’re transitioning from an administrative background or just entering the workforce, this role provides valuable hands-on experience across core HR areas in a supportive, professional setting.

**Key Responsibilities**

Reception & Office Administration (50%)
- Greet clients, guests, and visitors with warmth and professionalism; ensure a positive first impression.
- Answer and direct incoming calls using a multi-line phone system; relay accurate messages to staff.
- Schedule appointments, coordinate meetings, and manage conference room bookings.
- Maintain a clean, organized, and professional front desk and common area.
- Handle incoming and outgoing mail, courier deliveries, and shipping logistics.
- Perform general clerical duties: filing, basic data entry, document prep, and records management.
- Monitor inventory of office supplies, place orders, and manage vendor relationships.
- Liaise with internal departments and external contacts to support smooth day-to-day operations.
- Oversee visitor check-in/out procedures and assist with office safety/security measures.
- Address and resolve visitor or staff concerns promptly and professionally.

Human Resources Support (50%)
- Assist with recruitment activities: post job openings, schedule interviews, and communicate with applicants.
- Help coordinate onboarding: prepare documentation, schedule orientations, and support new hire setup.
- Maintain employee files and records in compliance with company policies and applicable regulations.
- Support internal HR communications, including announcements, reminders, and event coordination.
- Track and update employee data such as time-off, certifications, and contact information.
- Assist with staff engagement initiatives, training logistics, and recognition programs.
- Ensure confidentiality and professionalism in handling all HR-related materials and interactions.
- Perform additional administrative tasks as assigned by HR or management.

**Qualifications**
- Proven experience in a receptionist, front desk, administrative assistant, or HR support role.
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); HRIS experience is an asset.
- Professional appearance, demeanor, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Familiarity with basic office equipment, including multi-line phone systems and printers

Pay: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Human resources: 1 year (preferred)

Work Location: In person

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