Executive Assistant

**About Us**

**Position Summary**

We are seeking a highly organised Executive Assistant to support a cross-departmental team of management staff in improving overall operations and organisation by assisting with a variety of daily tasks as well as new and ongoing projects. Tasks will take place both in the office and in the greenhouse.

**Main Responsibilities**
- Prepare agendas and schedule meetings, phone calls, site visits, etc.
- Attend meetings and take minutes
- Create, maintain, and enter data into various databases
- Generate new SOPs and update the formatting of existing documents and procedures
- Photograph products for marketing materials
- Perform a wide range of tasks including administrative duties as assigned
- Assist with projects across the entire organisation
- Support the improvement and organisation of internal operations and administration
- Maintain a high level of discretion and confidentiality when handling sensitive information
- Approach all tasks and interactions with a high degree of professionalism
- Utilise various technologies and Microsoft products daily to accomplish assigned tasks

**Education**
- High school diploma required
- Educational background in business or office administration an asset

**Qualifications**
- 2 years office/admin work experience required
- Experience in the horticulture industry an asset
- Fluency in the English language with excellent grammar and writing/editing skills
- Minimum typing speed of 70 WPM
- Strong computer skills and proficiency with Microsoft Office 365 products including Outlook
- Photography experience an asset

**Key Attributes**
- Quick learner who takes notes and retains new information
- Highly organized with excellent attention to detail
- Ability to work independently with mínimal supervision and in a team
- Excellent interpersonal skills and a positive attitude
- Ability to clearly communicate both verbally and in writing with a variety of stakeholders
- Strong time management skills
- Flexible and adaptable to changes in priorities and workload
- Desire to learn and willingness to complete a variety of tasks
- Ability to follow directions and established procedures

**Physical Requirements**
- Personal transportation required (location is not serviced by public transport)
- Must be able to clearly communicate via phone and computing devices
- Must be able to lift and carry up to 13 kgs (30 lbs)

**Compensation**
- Starting base hourly rate: $23.00 per hour to start, with opportunity for pay increases based on performance
- Company performance-based bonus: 0.5% of base salary paid once yearly in December
- Personal performance-based bonus: 0.5% of base salary paid once yearly in December
- Benefits: MyHSA Health Spend Account (value of $500) after 6 months of continuous employment
- Vacation Entitlement (Following Ontario Employment Standards):

- Vacation pay: 4% of gross wages
- Vacation time: 2 weeks = 10 vacation days per calendar year

**Work Schedule**

, Permanent

Schedule: 40 hours per week; Mon-Fri, 8am - 4:30pm with a 30-minute lunch + 2 x 15-minute breaks

**Work Location(s)**

250 Highway 8, Dundas, ON, L9H 5E1
- Harster Greenhouses Inc. is committed to meeting the accessibility needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC). Should you require accommodation during the recruitment and selection process, please let us know._

**Job Types**: Full-time, Permanent

Pay: $23.00 per hour

Expected hours: 40 per week

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Dundas, ON L9H 5E1: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person