Branch Resource Coordinator

2 weeks ago

Kamloops, Canada Paladin Security Full time

Branch Resource Coordinator

**KEY ACCOUNTABILITIES**:

- Create, manage, and track employee averaging agreements
- Perform quality control for all schedules in the branch and perform audits and adjustments at bi-weekly lockdown and month end
- Review monthly billing reports to ensure accurate invoicing for all Paladin clients
- Review biweekly payroll reports to ensure employees hours and rates of pay are accurate
- Create and distribute post orders for special coverages
- Provide coaching on scheduling techniques and best practices for other office members
- Run the Joint Occupational Health and Safety Committee
- Receive and process employee requests for time off, employee reimbursements, and payroll adjustments
- Assess office supplies needs for the branch and put in orders
- Conduct interviews for Special Coverages and the Critical Response Team
- Receive and enter employee documents such as direct deposit forms, tax forms, security licenses, driver’s licenses, etc.
- Help employees renew security licenses and pay for these licenses
- Build jobs and schedules in WinTeam as new contracts/special coverages come in
- Build new customer/billing information for each new coverage
- Track mileage/other travel expenses billable to clients on spreadsheets to submit to billing at the end of the month
- Prepare reports such as cost savings analyses, First Nation participation reporting, and compliance reports for various clearances/training
- Participate in weekly meetings providing updates and completing tasks as required
- Keep track of monthly missed mobile patrols daily and adjust billing rates accordingly to submit to AP at month end
- Oversee scheduling for various static sites and special coverages
- Schedule site training for employees across various portfolios
- Keep track of expenses and submit expense forms for various portfolios
- Generate financial, overtime, etc. reports for the branch
- Scheduling OFA1 training for employees

**EDUCATION, SKILLS AND QUALIFICATIONS**:

- Proven ability to build and maintain strong working relationships.
- Strong leadership, organization, and facilitation skills.
- Strategic thinking and problem solving.
- Excellent communication skills both written and verbal.
- Strong customer service and multi-tasking skills.
- Creative ability to foster new and innovative ways to perform and succeed.
- Ability to meet strict deadlines and prioritize.
- Proficiency in computer usage. Preference will be given to applicants with previous experience in WinTeam, Outlook and Excel.
- NOTE: This job description is not intended to be all inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.**MISSION STATEMENT**:
The Branch Resource Coordinator (BRC) provides essential office support through quality control functions. The BRC works with the office team, site supervisors, and payroll to ensure accurate scheduling, pay, and billing for the Kamloops Branch.

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

KS2

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