Associate Registrar

**Position Job Title**:Associate Registrar - Scheduling

**Location**:University Canada West - Vancouver, BC

**Reports To**:Registrar

**About University Canada West**:
University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

**Primary Purpose**

Under the direction of the Registrar, the Associate Registrar - Scheduling sets the vision and direction for the portfolio, providing leadership, strategic direction and business process improvements, guided by institutional vision and goals.

This role oversees and directs scheduling for all UCW courses and is responsible for a comprehensive understanding of the scheduling process, management of course schedule, and implementing changes to the curriculum in the course catalog. They ensure that Course Timetables are published on time and student registration occurs following established dates and deadlines. This position also manages enrollment numbers and assigns building/spaces based on room capacity and program needs, and actively collaborates with the other Associate and Assistant Registrars, faculty, and staff to ensure we are providing the required sequential classes/electives necessary for students’ path to graduation. Additionally, this role serves as a member (staff advisor) of the University Curriculum Committee to review course scheduling needs or concerns.

The incumbent works closely with the other Associate and Assistant Registrars on the development, management, delivery, maintenance and benchmarking of services, systems and related policies for the department. In addition, the role hires, trains, develops and evaluates the performance of staff.

**Specific responsibilities**
- Independently manage course scheduling by creating, building, and editing semester course schedules for up to eight semesters at a time.
- Work closely with the Office of the Registrar to make changes to courses, enforce campus room scheduling policy, and stays up to date on Registrar policies and guidance.
- Schedule classes in rooms controlled by ENVD and by campus, using space to the fullest extent possible.
- Coordinate final examination schedule ensuring a fair distribution of time assignments. Make adjustments to the schedule as needed and assist with enforcement of the policy.
- Work with Academic Chairs to ensure appropriate faculty assignments to courses.
- Communicate teaching assignments to faculty, making adjustments when necessary due to sabbatical, leaves of absence, and time conflicts with other courses.
- Each term, manage the space and building assignments to adequately support studio and classroom needs. Work directly with the front office position to implement.
- Manage and update course information in SIS such as course notes, prerequisites, enrollment caps, seat reserves for newly admitted and transfer students, etc.
- Manage waitlists and reserve capacity lists, including reshuffling waitlists, maintaining artificial caps on courses, and dropping and moving students around as needed.
- Proactively develop knowledge of standard practices related to the position through relevant conferences, mentoring opportunities, workshops, coursework, special projects, and research. Share that knowledge with others in UCW and work to help ensure that practices aligned with that knowledge are implemented in ENVD.
- Conduct problem analyses to ensure data accuracy and relevance.
- Engage with applicants, students, staff and faculty in a professional, courteous and helpful manner.
- Serve on University committees as appropriate.
- Participate in the hiring and training of Scheduling staff.
- *This job description outlines the key responsibilities for the role and is not meant to be exhaustive. Other responsibilities and tasks may be assigned or may naturally become a part of this role over time._
- **_ _This position is eligible for hybrid work options and upon approval would have the ability to work from home and be on-site when required._

**Position Requirements**

To be successful in the Associate Registrar - Scheduling role an individual mus