Collections Registrar

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Museum, Level C

Job Title

Collections Registrar

Department

Collections and Information Centre Operations | Museum of Anthropology

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 19, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Collections Registrar is responsible for the management of the Museum of Anthropology’s object collections and their documentation as it relates to registration, acquisitions, accessioning, data entry, data standards, tracking, reporting and deaccessioning. This position responds to collections management concerns raised by originating communities and works with colleagues and communities to implement relevant policies relating to these collections. This position conceives and manages projects relating to the storage, care, documentation and accessibility of the collections.

This position is also the Collections Database Administrator, managing the Museum s collections information database and related systems, developing related budgets and projects, and coordinating policy development and procedures concerning its content, use and development. The position is also the database administrator of the various public versions of the collections information systems.

Organizational Status
The Registrar reports to the Head of the Collections Care & Management department.

Work Performed

Collections Registration:

- Developing and implementing policies and procedures for managing and safeguarding the Museum s object collections
- Delegating responsibility for collections management processes to collections staff as appropriate; overseeing the legal documentation and registration of collections and the creation of computerized and hard copy files on the permanent collections.
- Conceive, plan, implement and/or manage exhibitions and other special projects in areas of expertise, and/or facilitating projects for students and collaborators.
- Develop, or revise and implement policies related to management concerns raised by originating communities and works work with the Conservator, Preventive Conservation, to ensure concerns of Indigenous and other originating peoples are met and respected in regards to storage of belongings, including culturally sensitive objects.
- Manage and oversee the documentation, tracking and inventory of works of art in the collection (manual and electronic).
- Manage acquisitions process for donations including delivery, photography, appraisals, condition reporting, copyright agreements, accessioning and cataloguing.
- Manage deaccessions of artworks and objects from the collection including assessment and recommendation of deaccessions, verifying legal conditions are met, and documenting process and following procedures as described in the Gallery s deaccession policy (UBC Policy 128). deaccessions for review by appropriate internal and external stakeholders.
- Update the values of works in the collection in consultation with the Director/Curator and prepares annual update for UBC Risk Management of new acquisitions and insurance value of the collection.
- Ensure appropriate restrictions are followed regarding artist copyright for exhibition displays and work with information staff to ensure copyright and cultural restrictions are followed for external image requests related to MOA’s collection.
- Complete or delegate responsibility for collections management processes to collections staff as appropriate; oversee the legal documentation, registration and accessioning of collections and the creation of digital and hard copy files on the permanent collections.
- Initiate and supervise research into collections documentation, and the reconciliation of older accession files.
- Serve as the Collections representative on the Acquisitions and IT committees; maintain related tracking and status lists.
- Facilitate access to object donations and associated paperwork for acquisition appraisals.
- Complete, or delegate and supervise, data entry of cataloguing information when provided by curators and researchers.