Executive Assistant

3 days ago

Thornhill, Canada Prasad & Company LLP Full time

Are you an administrative professional with a can-do attitude with a dynamic personality looking to join a great team? If, yes, we have a great opportunity for you

The Administrator Team is recognized as an essential group within our Firm that allows daily operations to run efficiently. We are searching for an Executive Assistant that is passionate about processes and operations.

Prasad & Company LLP provides essential services to a varying array of businesses, not-for-profit organizations, and personal clients. Prasad & Company LLP thrives on a family-style boutique practice which allow partners, managers, and staff alike to work closely with clients in a full range of services including business advisory, assurance, tax preparation, and estate and business succession planning.

As a certified, Great Place to Work®, our firm has a culture based on trust, transparency, innovation, and team spirit. We offer a competitive compensation package including a Health Spending Account, Group Benefits, a Paid Time Off Program, various bonus programs, a commission program, opportunities for growth and development and so much more.

Joining a team of 6 administrators ensures that support and efficient training is provided. Our administrators oversee documentation, billing, reporting, printing, and all administrative tasks requested by our Assurance, Tax, and Bookkeeping Department.

**Responsibilities**:

- Revise and edit templated proposals, engagement letters, and/or formal letters including Partner/Manager notes.
- Attend scheduled in-person or virtual meetings and take meeting minutes. Circulate meeting minutes to all attendees with action points.
- Manage communication between upper management and employees, liaise with internal and external executives on various projects and tasks.
- Perform various due diligence research to provide guidance/recommendations to management where required.
- Create presentations for staff, client, and vendor meetings.
- Maintain confidentiality of highly sensitive information.
- Develop and maintain a highly professional rapport with clients.
- Provide scheduling and administrative support to Partners, and Senior Managers as required.
- Coordinate and maintain Partners, and Senior Managers electronic calendars/schedules, including adding events, making travel arrangements, rescheduling appointments, and providing daily briefings.
- Assist with billings.
- Assist with social media content, blogs e-blasts, and mailings as required.
- Sending clients documents and tracking that signed pages are returned.Provide general administrative support with various tasks.

**Requirements**:

- A team player and contributor.
- At least 2 years of experience in a similar role at an accounting or law firm.
- Advanced user of Microsoft Office Suite including PowerPoint and Excel.
- Tech savvy - we are always adding new apps and software to streamline processes.
- Deadline and process driven.
- Strong multi-tasking, and organizational.
- Clear, concise, professional, written, and verbal communication is essential.
- High level of attention to detail.A driven professional that is passionate about their work and takes ownership.
- Thank you in advance for your interest. _

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