Office Admin

1 week ago

Vaughan, Canada KAstem Security Solutions Full time

**Overview**

**Responsibilities**
- Manage daily office operations, including scheduling appointments and coordinating meetings
- Provide excellent customer service by addressing inquiries and assisting clients in a friendly manner
- Maintain accurate records through data entry and filing systems
- Handle multi-line phone systems to manage incoming calls efficiently
- Assist with bookkeeping tasks, including invoicing and managing accounts using QuickBooks
- Support front desk operations by greeting visitors and managing office supplies
- Perform clerical duties such as typing, proofreading documents, and preparing reports
- Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations
- Ensure confidentiality and compliance with relevant regulations in a medical or dental office setting

**Skills**
- Proficiency in QuickBooks for financial management
- Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Excellent computer skills with a focus on data entry accuracy
- Previous clerical experience in an office environment is preferred
- Exceptional customer service skills with a focus on client satisfaction
- Familiarity with filing systems and organizational practices
- Effective phone etiquette for managing multi-line phone systems
- Strong organizational skills to prioritize tasks efficiently
- Typing proficiency with attention to detail for accurate documentation
- Experience in proofreading documents to ensure quality standards are met
- Ability to provide customer support in a professional manner
- Previous medical or dental office experience is a plus, particularly as a dental receptionist or administrator

We look forward to welcoming an enthusiastic Office Administrator who is ready to contribute to our team's success

**Job Type**: Part-time

Pay: $17.48-$25.42 per hour

Expected hours: 24 per week

Work Location: In person

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